APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is seeking a candidate for an Administrative Support Assistant to serve as the first point of contact, in person and via phone, maintain confidential information and provide administrative support for all program team members located in Allegheny County Penn State Extension office. The successful candidate will be responsible for the following:  

• Greet customers, provide information and refer as appropriate. 

• Screen and process routine telephone communications, mail, and requests. 

• Maintain files and databases; assemble and format data to create simple reports. 

• Manage volunteer/member registration system.

• Maintain confidential and sensitive information and materials including volunteer compliance records.

• Assist educators with logistics of educational programming, plant sales, day camps, school enrichment programming documentation, etc.

• Assist with preparation of program documents/correspondence including flyers, advertisements, brochures. 

• Update and make routine changes to web pages and social media sites. 

• Provide financial support by preparing and making routine bank deposits for county program events.

• Maintain inventory and order/purchase office supplies; arrange for equipment-maintenance; process work orders for facilities repairs/needs. ​

This is a limited term position funded for one year from date of hire with excellent possibility of refunding. This is an 87.5% full-time equivalency (FTE) appointment working 35 hours per week. Full Penn State benefits included.

Education and Experience:

This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.  

The following background checks must be successfully completed for this position: 

This position will require successful completion of standard background checks.  

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a co