Administrative Assistant - Attendance

JOB TITLE:                       Administrative Assistant - Attendance

DEPARTMENT:                 Ator Elementary

REPORTS TO:                  Principal 

FLSA STATUS:                 Non-exempt

SALARY SCHEDULE:      Full-time / 190 days

APPROVED BY:               Human Resources

APPROVED DATE:           10/22/2024

SUMMARY: Keeps an accurate count of students enrolled at all times by maintaining State mandated student attendance records and reports.

ESSENTIAL FUNCTIONS: these statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

1. Takes attendance each hour throughout the day
2. Establishes, maintains, and processes records
3. Keeps daily student enrollment count
4. Keeps accounting of new student enrollment, withdrawals, and no show list
5. Assists with new student enrollment
6. Processes student withdrawals
7. Confirm student absence with parent
8. Requests and sends student cumulative and confidential records
9. Runs quarterly reports and sends to the Office of the Superintendent
10. Assists the principal with accreditation reports
11. Verifies and collates all intra and inter school transfer information
12. Performs first aid and assists with dispensing with medication when the nurse is unavailable
13. Greets and assists any visitor, student, or teacher in a polite and efficient manner
14. Politely answers the telephone and takes appropriate messages
15. Receives and announces after school instructions, and writes bus passes for students
16. Assists in scheduling parent/teacher conferences
17. Compiles Reports including Quarterly Reporting and Accreditation report.
18. Assembles packets for the beginning of the year enrollment
19. Responsible for requesting records on new students and mailing out records on withdrawn students
20. Sorts incoming mail and distributes to appropriate teachers and staff
21. Responsible for sending all 5th grade confidential records to the 6th Grade Center at the end of the year
22. Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; insures job responsibilities are met competently and within established deadlines
23. Assists with special projects
24. All other duties as assigned by the administrator

SUPERVISORY RESPONSIBILITIES:  

None

QUALIFICATION:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

1. High School Diploma or equivalent
2. One (1) year of experience in closely related field preferred

KNOWLEDGE/SKILLS/ABILITIES:  Computer literate.  Ability to follow all district policies and procedures.  Ability to work independently, displaying initiative and enthusiasm for the tasks being done.  Demonstrating strong communication skills, orally and in writing, with faculty, staff, team members, and administrators.  Ability to work without supervision, and work as a team player.  Ability to document records accurately.  Ability to manage confidential information in a manner that respects students, families, and employees.  Ability to listen effectively. 

LANGUAGE SKILLS:  Ability to read and interpret general written instructions in English language.  Ability to effectively communicate with supervisor, school personnel, and co-workers.

MATHEMATICAL SKILLS:  Ability to perform basic math functions such as addition and subtraction.

REASONING ABILITY:  Ability to apply common sense understanding to carry out written and oral instructions.  Ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS:  The physical demands described here are representati