Jobs and Careers

Administrative Assistant

Tait & Associates, Inc.

Santa Ana, United Statesfull_timeVerifiedPosted 25 Aug 2025

💰 $48,000/yr($40,000/yr – $48,000/yr)

About the role

Be the Backbone of a Thriving Team — Launch Your Career as an Administrative Assistant at TAIT
Why TAIT?

Launchpad Role – Start your professional journey with a solid foundation in administrative operations.
Real-World Impact – Support teams that design the spaces and systems shaping communities.
Fast-Paced Environment – Stay engaged with a variety of tasks that keep each day dynamic.
Collaborative Culture – Join a team that values mentorship, growth, and shared success.
Room to Grow – Build skills that can evolve into opportunities in operations, finance, or project support.

At TAIT, we believe in building more than just infrastructure—we build careers. This is your chance to grow with a company that invests in your future.

Role at a Glance
We’re seeking a reliable, experienced Administrative Assistant to work full-time based out of our Santa Ana office. This role is ideal for someone who has worked in an administrative support or office coordinator role and is ready to take on a position with more ownership and variety.
This role supports our team by keeping project files organized, managing vendor paperwork, preparing and submitting invoices, and assisting with collections and accounts receivable to help keep projects and finances running smoothly.

Essential Duties & Responsibilities

Maintain and organize electronic files and project data
Manage document filing via online platforms and systems
Assist with inputting unit pricing expenses, creating and sending vendor purchase orders, & vendor invoice review
Compile invoice supporting documentation, and create and send project invoices or upload to client supplier portals
Assist with collections and accounts receivable activities, including tracking outstanding invoices and following up with clients on payment status
Coordinate information between internal departments and external partners
Compile large sets of data into clear formats and actionable reports
Balance multiple administrative tasks in a fast-paced environment
Contribute as a dependable team member while also working independently
Take on additional duties as needed to support smooth operations

What You Bring

At least 2 years of previous experience working in professional office environment.
Strong proficiency in Microsoft Office (Outlook, Word, Excel)
Clear, professional written and verbal communication skills
Proven ability to manage priorities and meet deadlines under pressure
Excellent organizational skills and attention to detail
Comfortable working with data, reports, and intermediate computer tasks
Fast, accurate typing skills

Additional Requirements

This is a full-time, hybrid remote/in-office position based in Santa Ana, CA
Must be able to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 lbs.
Valid driver’s license and current automobile insurance.
Must have access to a personal vehicle for occasional errands or deliveries

Salary and Benefits
Salary range for position: $20/hr. - $24/hr.

Benefits

TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with