Temporary Administrative Associate - LBJ School of Public Affairs - (UTEMPS)

Job Posting Title:

Temporary Administrative Associate - LBJ School of Public Affairs - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jul 22, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is July 22, 2024. The selected candidate must have a current/valid Texas driver's license with a clean driving record.

Purpose

To serve as receptionist for the LBJ School and provide administrative support as a member of the Chief Business Officers team.

Responsibilities

• Facilities: Oversee mailrooms and faculty/staff kitchens. Maintain office and kitchen supply inventories. Annually, organize mailboxes. Collaborate with student employees to ensure mailrooms and kitchens are clean, inviting, and well-stocked. Serve as a building safety contact. Back up the primary building contact as assigned. Projects: Support special projects as assigned. Receiving and Mail: Receive packages and mail. Maintain receiving logs and documentation. Coordinate distribution of mail with student employees. Maintain contact lists for former employees/building occupants. Forward or return misdirected mail.

• Assist faculty and staff with outgoing US and express mail shipments. Reception: Serves as professional receptionist for the LBJ School of Public Affairs. Greet faculty, staff, students, and the public in person, by phone, and by email. Answer questions and direct individuals to appropriate offices/employees. Maintain relevant logs and records. Ensure the Deans Office common areas are tidy, welcoming, and professional in appearance. Maintain the Deans Office conference room. Clerical support: Provide clerical support and provide on-site meeting support as assigned. Other related functions as assigned.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, OR high school graduation or GED, and five years of administrative/clerical experience. Prior receptionist/front desk experience. Professional demeanor. Regular and punctual attendance is a must.

Preferred Qualifications

Bachelor's Degree 1 year+ of Administrative Assistant experience,

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Hourly Rate

$22.00 + depending on qualifications

Working Conditions

• Attire: Business Casual

• Work attire will normally vary between business casual and jeans depending on scheduled activities. Business attire may occasionally be required for events.

Work Shift

• Hours per week - 40

• Standard Office Environment, Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile