Jobs and Careers
About the role
Location(s): Encinitas
Practice/Department: Operations Management
Internal Title: Administrative Assistant I
Work Environment: On-site
Compensation: $25-$32 hourly*
Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.
Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.
Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.
Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.
Who You Are
As an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.
How You’ll Make an Impact
Dudek is seeking a motivated, detail-oriented, and bilingual (English/Spanish) Office Administrator to join our team in Encinitas, CA. This full-time, onsite role is critical to the smooth daily operation of the office, supporting both corporate and filed teams with a wide range of administrative, HR, and operational tasks. The duties for this position will be split between support for the Encinitas Office and support for our HRS Practice.The ideal candidate is highly organized, proactive, and committed to delivering exceptional customer service. This position will interact with management, field staff, and corporate employees and will play a key role in maintaining a professional, efficient, and welcoming office environment.
Duties and Responsibilities
Encinitas Office Duties- Provide general administrative support to Encinitas office staff and leadership.
- Order and maintain inventory of office supplies.
- Manage incoming mail and deliveries.
- Answer and direct phone calls, respond to emails.
- Greet visitors and direct them appropriately.
- Provide contract support by collecting signatures.
- Coordinate with Facilities to manage daily office operations.
- Create and edit documents, including letters, memos, spreadsheets, and reports.
- Perform various data entry tasks and ensure accurate record keeping.
- Support ongoing projects and provide backup to other administrative staff and departments.
- Assist with basic accounting tasks, such as logging checks.
- Maintain confidentiality when handling sensitive employee and financial information.
- Provide administrative support for internal events, meetings and celebrations.
- Assist with maintaining a welcoming and professional environment fo
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