Data Management Specialist I

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Evening - 10 Hour (United States of America)

This is a Stanford Blood Center job.

A Brief Overview
Work under direct supervision and follow standard operating procedures to ensure accurate data transfer from history cards to specific software. Perform Laserfiche document transfer.

Locations
Stanford Blood Center

What you will do

• Data Management: • Accurately enter data into computer system or database. • Initiate the correct forms to flag problem units and correct the units electronically in the BEC’s (Blood Establishment Computer Software) system and release the products in the lab when corrected by an RN. • Recognize and question anomalies from distinguishable data patterns. • Enter charts or other forms of data into database. • Perform clerical work such as word processing, maintaining office records, filing and answering phone. • Retrieve Confidential Medical History Cards (CMHC’s) returned by RN with Problem Unit forms attached, make corrections in BEC’s, re-run report, leave memos in the lab and release the unit from hold.
• Imaging: • Perform imaging of CMHC’s and Apheresis Charts into Laserfiche Imaging System. • Create new charts for new Apheresis donors and maintain filing system of all donor charts. • Audit the Laserfiche Imaging Log for accuracy after imaging is completed. Make corrections when discrepancies are missing including calling original documents back from long term storage to re-image. • Accurately package, log and move CMHC’s in numerical order from imaging room to boxes for off-site storage, using excel spreadsheet to communicate contents of each box to Facilities Manager.
• DonorID Maintenance: • Maintain computerized and manual logs and files in accordance with established procedures. • Convert data from one electronic system to another. • Open and close DonorID (DID) drives for Mobiles and for Centers. Close drives from Centers and Mobiles when Charge Nurses neglect to do so. • PerformDID set-up including Production Extraction, DID Checking, Production Deployment and Site Master Setup.
• Donor Database Maintenance: • Perform audits of own work or that of others to ensure conformance with established procedures. • Run reports at the end of shift and check all CMHC’s against the reports for accuracy and make corrections when discrepancies are detected. • Help maintain the entire SBC Donor Database including demographics, visit history, donation count and donor eligibility.
• Comply with governmental regulations and Stanford Health Care and Blood Center policies regarding health and safety. Observe and support good health and safety practices.
• Strictly observe privacy and security related policies, procedures and practices to preserve the integrity and confidentiality of medical and other sensitive information pertaining to donors, patients, research subjects, and employees. Act as a responsible information steward and treats information as sensitive and confidential in accordance with federal and state laws and with professional ethics, accreditation standards and legal requirements. Do not disclose protected health information inappropriately.
• May be required to enter areas where other individuals work with human blood; potential may exist for unanticipated exposure to bloodborne pathogens by splash or spill.

Education Qualifications

• High School Diploma or GED Required

Required Knowledge, Skills and Abilities

• Fluent and communicates effectively in oral and written English; articulates information clearly
• Flexibility to work rotating daily and weekly schedules that revolve around when donors are scheduled, which includes evenings, Saturdays and Sundays. Ability to adjust with ease to unplanned situations.
• Demonstrated organizational skills, critical thinking skills, and attention to detail.
• Ability to comprehend and remain up to date on medical terminology, policies, procedures, and regulatory compliance requirements.
• Ability to comprehend and remain up to date on written and oral communications, and work schedule parameters.
• Ability to work effectively with diverse groups of people, conduct work with civility in all interactions, and maintain appropriate professional relationships/boundaries with co-workers and customers.
• Demonstrated strong customer service and interpersonal skills that include an empathetic approach to co-workers and customers.

Physical Demands and Work Conditions

Physical Demands

• Const