Executive Assistant, Business Affairs (HBO)

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role…  
The Executive Assistant will provide comprehensive administrative support to an SVP and a VP in Business Affairs for HBO and HBO Max. This role is integral to ensuring the effectiveness and productivity of these executive offices.  

  

Your Role Accountabilities...  

• Operational Support: Drafting and distributing internal deal memos and correspondence relating to both HBO and HBO Max negotiations. Assist with other projects and operational needs.  

• Strategic Time Management: Proactively manage and prioritize the executives’ demanding and ever-changing calendars. Coordinate and schedule meetings as required, ensuring executives have requisite materials for meetings. Work independently or as directed.  

• Travel Coordination: Arrange all business travel (international and domestic) for executives and prepare and audit their Concur travel/expense reports in a timely manner.  

• Meeting Logistics: Handle all logistics associated with internal and external meetings, appointments, and multi-location video conferences. Assist with AV and video conferencing needs, prepare materials, set up meeting rooms, arrange catering, and make copies.  

• Onboarding and Workspace Management: Coordinate onboarding resources (security badge, workspace, phone, parking, network access, email, VPN, etc.). Manage workspace relocations (location, computers, phones, etc.) and communicate workspace usage and needs.  

Qualifications & Experience...  

• A bachelor’s degree or commensurate experience, along with 1-3 years of experience providing administrative support to executive leadership.  

• Meticulously organized, detail-oriented, able to self-start, prioritize, multitask, and follow through.  

• Demonstrates sound business judgment and the ability to remain composed under pressure.

• Advanced experience with MS Word, MS Excel, MS PowerPoint, Apple/iOS products, Slack, and Zoom.  

• Strong written and verbal communication skills, excellent interpersonal and communication skills, and the ability to interact with all levels in the company.  

• Ability to anticipate needs and adapt to changing priorities, take initiative using excellent judgment, work in a fast-paced environment, maintain confidential and sensitive information, and prioritize work to meet specific deadlines.  

• Team player who is self-motivated, results-oriented with a positive attitude and friendly demeanor, and has the ability, but not a need, to take the lead in group projects.  

• Ability to communicate effectively and tactfully with people at all levels.

• Flexibility to handle requests off hours, as needed.  

• Positive, pleasant, and outgoing personality.  

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified ca