Accountant II - Cash Management (Accounts Receivable)

Overview

The Accountant II-Cash Management (Accounts Receivable) position will be a key member ofthe cash management team and is responsible for various cash and invoicing functions, includingthe invoicing and posting of cash receipts for Leased Tenants, Wellness and Recovery DrugMedi-Cal Counties and other entities as required. This position will be the main point of contactfor inquiries related to such invoices.

 

This position will possess excellent communication skills as they will not only respond to billinginquiries but will also manage the Cash Management Helpdesk and address inquiries on a timelybasis.

Responsibilities

• Maintain Accounts Receivable and related module in the accounting system. Assistsystem admins in researching enhanced module functionalities for current and newsoftware releases.
• Responsible for rental revenue billings and reconciliation. Review lease contracts andmonitor lease contract changes. Maintain the matrix of all tenants and lease terms.Maintain tenant information in the accounting system.
• Responsible for Wellness & Recovery (W&R) billings and reconciliation. Work withinternal and external contacts to resolve W&R inquiries from counties.
• Responsible for other billings and related reconciliations as needed. Position will gain anunderstanding of the other billed entities and requirements as needed.
• Responsible for recording, researching, and dispositioning of all checks deposited. Willwork closely with Claims Recovery Unit on the accounting of provider refunds.
• Responsible for the PHC Claims System Provider Check Status Update. Will work withIT for application issues and discrepancies with data encountered.
• Respond to all incoming requests to Cash Management (CM) Team promptly. Maintainthe CM Inbox and track all incoming requests.
• Inventory maintenance and disbursement of gift cards purchased for various DHCSincentive programs.
• Prepare and record various journal entries into an accounting system that are primarilyrelated to accounts receivable. Other general ledger accounts will be assigned asnecessary.
• Reconcile and maintain assigned sub-ledger accounts monthly using standard formats andGAAP.
• Assist in the reconciliation and issuances of 1099s.
• Assist senior level accountants in the preparation and compilation of monthly financial statements and other reporting as needed.
• Prepare documentation and schedules during external financial and state audits and assist with inquiries from auditors to ensure appropriate resolution.
• Assist in updating the policies and procedures in Cash Management. Assist in creating flowcharts, trends, weekly schedules for various processes in Cash Management.
• Assist in the processing of all PHC returned checks. Research, maintain a log, and coordinate with Provider Relations for proper resolution.
• Verify the accuracy and completeness of payments during the weekly Accounts Payable check run cycle. Confirm the check run and run the payee positive pay file for bank upload.
• Maintain safe content. Perform monthly inventory.
• Participate in preparation of special projects and reports as needed.
• Back up to Accountant II-Cash Management (Banking Operations) when needed.

Qualifications

Education and Experience

 

Bachelor’s Degree with emphasis in Accounting or Finance; minimumtwo (2) years of relevant experience or an equivalent combination ofeducation and experience.

 

Special Skills, Licenses and Certifications

 

 

Strong working knowledge of Accounting and Finance principlesincluding GAAP, FASB, GASB, and other State and Federal reportingregulations experience within Medicaid managed care desired.Intermediate to advanced level proficiency in Microsoft Excel andAccess. End-user knowledge of accounting systems (Multiview a plus).Experience in cash management, banking, and treasury functionspreferred. Strong data management, audit control, versionmanagement, and reconciliation management skills preferred.

 

Performance Based Competencies

 

Must demonstrate strong verbal and written communication skills,attention to detail and ensure all assignments are completed with a highlevel of accuracy on specified due dates and in compliance withregulatory and internal policies: ability to clearly communicatecomplex information to diverse audiences. Excellent analytical,problem solving, investigative and research ability. Ability to work in ateam environment, manage time efficiently, adapt to changing prioritiesand multi-task effectively. Ability to determine appropriate courses ofaction in complex situations that may not be addressed by ex