Executive Assistant

POS-10675

Join HubSpot's dynamic Operations Team as an Executive Assistant supporting four Vice Presidents who drive strategic initiatives across our fastest-growing business areas. This high-impact role puts you at the center of executive decision-making while offering unparalleled exposure to operations strategy, cross-functional leadership, and organizational excellence.

You'll be the operational backbone for our VPs of Partner Strategy & Operations, GTM Enablement, Sales Demand & Strategy Operations, and CS Strategy & Operations, leaders who shape how HubSpot scales and serves customers worldwide. Working alongside a collaborative team of Executive Assistants, you'll drive efficiency, anticipate needs, and execute complex initiatives that directly impact business outcomes.

This is more than traditional administrative support, it's a strategic partnership opportunity where you'll own end-to-end offsite planning, manage communications, and help senior leaders focus on what matters most. Perfect for ambitious professionals seeking long-term career growth in executive operations or strategic support roles.

What You'll Do

Executive Partnership & Strategic Support:

• Provide sophisticated calendar, travel, and meeting coordination for four VP-level executives
• Create comprehensive agendas, briefing documents, and pre-reads that set executives up for success
• Manage competing priorities across multiple leadership schedules and strategic initiatives
• Serve as trusted liaison between executives, teams, customers, and external partners

Project Leadership & Execution:

• Own end-to-end planning for leadership meetings, executive visits, and internal strategic team offsites
• Drive project timelines, track cross-functional initiatives, and ensure follow-through on action items
• Support internal communications and maintain stakeholder alignment across complex initiatives

Culture & Team Excellence:

• Champion team culture across executive organizations through Slack channels, events, and milestone recognition
• Foster an inclusive, engaging environment that reflects HubSpot's values
• Maintain distribution lists and facilitate seamless team communications

What We're Looking For

Experience & Skills:

• 3-5 years supporting senior executives in fast-paced, high-growth environments. Tech industry is a plus.
• Proven expertise managing complex calendars, confidential information, and competing priorities
• Strong project management and stakeholder communication abilities
• Experience with GSuite, travel coordination, and expense management systems

Preferred Qualifications:

• Event planning and execution experience
• Customer service or client-facing background a plus
• Able to travel for offsites and executive events (3-4 times per year)

Key Competencies:

• Eagerness to Learn: Demonstrated commitment to professional development
• Attention to Detail: Strong accuracy in all tasks and communications
• Communication: Clear, professional written and verbal communication
• Reliability: Consistent performance and dependability
• Adaptability: Ability to handle changing priorities and learn quickly
• Professionalism: Maintains confidentiality and represents executives well
• Organization: Strong time management and organizational skills
• Collaboration: Works well with team members and executives

Cash compensation range: 73600-110400 USD Annually

Pay & Benefits

The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills, experience, qualifications, and other job-related reasons.

This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy.

Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better.

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