IPS Administrative Specialist (33956)

Job DetailsJob Location: Jacksonville, FL 32246Position Type: Full TimeEducation Level: High SchoolTravel Percentage: NoneJob Shift: 9:00am - 6:00pmJob Summary

Responsible for the creation of IPS cases, transferring cases to production, creating SAP sales/ production orders, and closure of IPS cases. Assists with other general office functions as needed.

Essential Functions, Duties, and Responsibilities


Create Sales Orders and Work Orders (Production Order) for cases in SAP.
Invoice cases in SAP once case is manufactured.
Close process for IPS cases.
Transfer cases into production queue when ready.
Coordinate with engineer to update case check list as needed.
Create debit memos for planning sessions and laser marking requests.
Perform Purchasing duties for consumables and raw materials for KLS Martin Manufacturing.
Perform other administrative tasks as needed.

QualificationsEducational and Experience Requirements


High School Diploma or Equivalent, AA degree preferred or equivalent combination of education and experience.
Proficient user of Microsoft Office applications.


Knowledge, Skills, and Abilities


Adhere and support KLS Martins quality and safety policies and procedures.
Ability to retrieve and interpret documentation.
Able to work in a team setting and independently under minimum supervision
Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.
Problem solving & Decision Making / Adaptability & Flexibility
High level of customer service displaying positive attitude.


Skill Requirements


Typing/computer keyboard
Utilize computer software (specified above)
Retrieve and compile information
Maintain records/logs
Verify data and information
Organize and prioritize information/tasks
Operate office equipment
Verbal communication
Written communication
Research, analyze and interpret information
Basic mathematical concepts (e.g. add, subtract)


Physical Requirements


Sitting for extended periods
Extended periods viewing computer screen
Walking
Reading
Speaking
Hear/Listen
Maintain regular, punctual attendance
Lifting/carrying up to 20 pounds various items
Repetitive Motions
Reaching/Grasping
Writing


Hazards


Normal office environment