Executive Assistant

COMPANY PROFILE

Code.org is an education innovation nonprofit dedicated to the vision that every student in every school has the opportunity to learn about artificial intelligence (AI) and computer science (CS) as part of their core K-12 education. We increase participation in AI+CS education by reaching students of all backgrounds where they are — at their skill level, in their schools, and in ways that inspire them to keep learning, with a focus on increasing participation by young women and students from other underrepresented groups. The leading provider of K-12 AI+CS education curriculum across the globe, Code.org also organizes the annual Hour of AI campaign, building on the legacy of the Hour of Code, which has engaged more than 15% of all students in the world!

A unifying approach in a divided world

Code.org's global role in the K-12 computer science movement is only possible because we use a unifying approach across diverse and often divided stakeholders. At a time of increasing polarization, the idea of increasing opportunity for students unites people from across the political spectrum. Code.org's team members, students, teachers, and supporters have diverse and diverging view points, and they are all welcome in our mission. Read more. 

JOB SUMMARY 

Code.org is seeking an Executive Assistant to provide high-level administrative and operational support to our executive leadership. In this role, you will act as a force multiplier for executives by understanding their priorities, anticipating their needs, and enabling them to focus on the highest-impact work. You will operate as a trusted partner - supporting prioritization, preparing leaders for decisions and engagements, and ensuring alignment across competing demands while handling confidential information with professionalism and discretion.

This is a role for someone who thrives on turning complexity into clarity, who operates with strong judgment in a fast-moving environment, and who is curious about how tools, systems, and AI can make executive operations more effective.

DUTIES AND RESPONSIBILITIES

In this role you will:

• Serve as a strategic partner to executive leadership, maintaining a clear understanding of priorities, goals, and tradeoffs, and proactively aligning time, focus, and resources to highest-impact work.
• Own and manage complex executive calendars, actively prioritizing and making tradeoffs to ensure time is spent on the most critical work, including resolving conflicts and anticipating downstream impacts.
• Prepare executives for meetings and engagements by organizing inputs, drafting and reviewing materials, and ensuring clarity on objectives, context, and desired outcomes (without owning content creation).
• Act as an extension of the executive in day-to-day operations, tracking key initiatives, following up on actions, and ensuring priorities move forward.
• Act as the primary administrative contact for the Board of Directors, managing meeting logistics, preparing materials, and coordinating communications in partnership with the Chief of Staff.
• Collaborate with internal stakeholders to support high-level initiatives and special projects.
• Partner with teams to plan and execute team and organization-wide meetings, offsites and events (virtual and in-person), contributing to team effectiveness and culture through strong coordination, logistics, and experience design.
• Proactively identify opportunities to improve how executives operate, including optimizing workflows, communication, and decision-making processes.
• Coordinate travel arrangements and process expense reports.
• Maintain confidentiality and handle sensitive information with discretion.
• Other duties, as assigned.

EXPERIENCE & QUALIFICATIONS

We seek candidates who have:

• 5+ years of experience providing administrative support to C-level executives, preferably in a nonprofit or mission-driven organization.
• Proven ability to anticipate needs, think critically, and exercise strong judgment in a fast-moving environment, with a demonstrated ability to manage competing priorities and support executive-level decision-making.
• Exceptional organizational skills, time management, and attention to detail.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• Proficiency using Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other productivity tools; comfort leveraging tools and systems to improve efficiency.
• Ability to manage multiple priorities and adapt to