Proposals Coordinator - Projects BU

Responsible for coordinating high-quality responses to client inquiries, including initial pursuits of opportunities, requests for information, solicitation of interests, pre-qualifications, and requests for proposals. The individual in this role has responsibility and accountability for the proposal process for their assigned proposals and the quality of those proposals. Proposals will be managed and executed in compliance with mandatory procedures and standards set by the company and respective Business Unit and in line with proposal best practices. This is not a supervisory role.

This role will support the Projects BU in the Americas.

Success criteria includes: 

• Increased win rates within the respective businesses 
• Ensure the business is properly supported 
• Ensure quality of proposals, presentations and other customer responses

Summary of responsibilities include:

• Compile and submit responses to client requests such as proposals, request for information, expression of interest and prequalification questionnaires. 
• In absence of or support to Proposal Manager or Proposal Lead, maintain list of all active proposals, pre-qualifications and other client responses with status and submission dates for assigned business 
• Take end-to-end ownership and command of proposal development and related support processes on all assigned written proposals, oral presentations, Best and Final Offers, Evaluation Notices, Final Proposal Revisions, etc. 
• Support compliance of Growth & Development-owned Tender Governance Policy gates during pursuit and proposal development 
• Ensure incorporation of proposal best practices into all client responses for respective business 
• Support pre-proposal positioning where needed, as well as proposal development strategies and implementation. This includes development of capture plan and proposal planning document development, facilitation of strategy sessions to develop the win strategy and theme/value proposition for proposals. 
• Oversee the production of assigned proposals and other client responses (including pre-qualifications, expressions of interest, presentations, etc) and ensure that the proposal is compliant and delivered on time. This key role collaborates with capture management, SMEs, and proposal staff to write, edit, review, and produce winning proposals. 
• Ensure client's requirements are fully met. This involves conducting searches for appropriate materials and writing and editing project summaries, resumes of project personnel, and other supporting sections of the proposal, as necessary. Leverages existing archived proposal information. 
• Assess the Request for Proposal and client requirements/evaluation criteria 
• Develop and implement the proposal management plan (responsibility/compliance matrix) 
• Develop and implement the proposal schedule 
• Schedule and attend proposal meetings with management / estimators / project teams including taking meeting notes and actions where required 
• Lead proposal kick-off and review meetings 
• Oversee and/or expedite the following proposal processes: information gathering and compilation, data entry, formatting, editing, reviews, reproduction and delivery 
• Where appropriate, assist/expedite business development managers in the management review of contract, tax, and insurance requirements 
• Expedite proposal stakeholders to obtain outstanding proposal deliverables per the proposal schedule and in order to make the proposal deadline 
• Ensure consistency and branding compliance for all client responses 
• Prepare post-bid submissions, organize the response to requests for clarification 
• Manage the development of customer presentations (pre-proposal or post-proposal) 
• Oversee/participate in color/management team reviews 
• Remain current on all solicitation modifications/Q&A and communicates them to the team; Revises schedule, outline, and proposal management plan (responsibility/compliance matrix) as necessary throughout proposal life cycle. 
• Review/analyze proposal sections for consistency and clarity, compliance with solicitation requirements, and alignment with proposed solutions and themes and writes/re-writes proposal sections as necessary to deliver high-quality, winning proposals. 
• Finalize proposals and other client responses for submission to client. As directed, submit the response to client as instructed in their instructions (email, hard copy, customer electronic procurement site, etc.) 
• Support with proposal close out activities, filing, archiving or reporting 
• Assist in organizing general proposal files, resources, and boilerplate for quick, efficient and accurate retrieval of information for proposal purposes. Develop and/or compile sales, mark