Office of Regional Services Scheduling Specialist

Job Description:

The SUU Office of Regional Services, within the Community Outreach & Engagement Division is seeking a motivated, punctual, detail-oriented individual to work with our team. This position will work on a dynamic team focused on building rural and economic opportunities. As Scheduling Assistant, this position will play a crucial role in supporting the efficient coordination of meetings, events and activities. This position will be responsible for managing and organizing calendars, creating briefing sheets for each meeting/event/visit as well as ensuring effective communication and readiness in our work with internal and external partners. The ideal candidate will possess the ability to pay attention to detail, work in a fast paced environment, is a polished writer, excellent written and oral communication skills, work independently and with a team, and have a desire to assist with projects

Duties and Responsibilities:

• Maintain and update calendars for the Office of Regional Services.
• Prepare Briefing Sheets for meetings, appointments, and events.
• Coordinate with different departments to avoid scheduling conflicts.
• Send out reminders and notifications for upcoming events and deadlines.
• Provide support in managing day-to-day administrative tasks related to scheduling.

Education and Experience Requirements:

• Bachelors Degree.
• Strong organizational skills.
• Proficiency in Google Workspace (Calendar, Docs, Sheet).
• Proficiency in written and verbal communication.
• Attention to detail and dedication to quality work.
• The ability to multitask and prioritize high-level projects in a deadline driven environment.

Documents:

• Resume
• Cover letter
• Sample of a Briefing Sheet template
• Contact information for 3 professional references

Southern Utah University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://www.suu.edu/nondiscrimination/.