Project Specialist

Job Posting Title:

Project Specialist

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Hiring Department:

CPC - Capital Planning and Construction

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The University of Texas at Austin is seeking to hire a Project Specialist within the Planning, Design and Construction (PDC) Department. You'll be working for a university that is internationally recognized for our academic programs and research. You work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards 

Purpose

Assist Planning, Design and Construction project management teams by providing administrative support for design and construction projects.

Responsibilities

• Assists with creating, reviewing, routing and filing critical project documents to support project team.
• Assists with maintaining and building positive client and stakeholder relationships through prompt, courteous, and accurate communications. Assists with maintaining up to date internal contact records for project teams, project stakeholders and clients.
• Manages and executes timely and accurate project close out processes by closing work orders, and ensuring project deliverables are received and distributed. Elevates project close out issues to the appropriate channels and teams. Assists accounting and project teams with reconciling project costs.
• Participates in internal and external process improvement initiatives. Communicates and advocates opportunities for project delivery process efficiencies.
• Attends meetings and training sessions relative to position
• Routinely complies and validates project information to provide clients, stakeholders, and leadership up to date visibility into project and program statues.

Required Qualifications

Bachelor's degree in a related field of relevant experience. Four years of professional experience in administrative, construction, or, customer support. Proficient using Microsoft Office programs, specifically, MS Word, MS Excel, MS Teams, and Outlook.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than four years of professional experience in administrative, construction, or other related industry field. Two years of professional experience with construction projects in a higher education facilities environment on the Owner's side - a minimum of two years of experience providing customer support and administrative services, with a minimum of one year experience related to data analysis. Experience with UT Define software.

Salary Range

$45,000 + depending on qualifications

Working Conditions

• Standard office
• Keyboard
• Manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Caree