Senior Administrative Program Coordinator

Job Posting Title:

Senior Administrative Program Coordinator

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Hiring Department:

John L Warfield Center for African and African American Studies

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Apr 11, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

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Purpose

The Warfield Center (WCAAAS) Senior Administrative Program Coordinator supports the Director in shaping the Center’s vision, identity, and programming, participates in and co-coordinates strategic planning, and sustains relationships with students, faculty, university administration, staff, and community members. 

Responsibilities

• Program Management: Oversee the organization of WCAAAS’ annual lecture series and legacy programs in collaboration with Director, Steering Committee, and Department of African and African Diaspora Studies Chair. Help create events initiated by faculty or staff. Manage the development of Center projects, such as the graduate Caribbean and Gulf Studies portfolio, and work with other campus units to coordinate information and plan related events. Participate in and help organize events involving a combination of Black Studies units where all staff provide support. 

• Budget and operations management. Oversee operational budgets with Director. Create, monitor operating budget with Financial Analyst for Black Studies. Create, implement operational policies to help maintain WCAAAS structure. Direct, supervise WCAAAS student staff. 

• Media management. Oversee the development of the WCAAAS media strategy, including management of social media channels. Oversee website content and maintenance with Director, Communications Coordinator, and Assistant Director of Donor and External Relations. Oversee programming documentation and image archives. 

• Development and outreach. Join leadership on donor, prospect visits. With Director, identify, meet with potential donors. Participate in WCAAAS events, attend public events to promote programs and represent WCAAAS. Assist in planning, executing cultivation events. Assist in planning, maintaining corporate and foundation support. With development and Director, create and maintain stewardship relations and correspondences. Assist in grant writing initiatives, write grants. Participate in Advisory Committee meetings. 

• Other related duties as assigned.

Required Qualifications

Bachelor’s Degree in Black Studies, Ethnic Studies, Humanities or a related field. Five years of related experience organizing events and managing media and social media for an organization. Ability to organize, prioritize, and report on large amounts of work and to set and meet related deadlines. Self-motivated, with a systematic and extremely prepared work style. Ability to work independently, work regular hours, and be on time routinely. Evidence of excellence in organizing conferences and academic events. Experience working in digital and traditional me