Assistant Director, Gift Administration, Penn Medicine

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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Director, Gift Administration, Penn Medicine

Job Profile Title

Associate Director B, Development, Services

Job Description Summary

Reporting to the Associate Director, Gifts Administration, manages the Sr. Gifts Administration staff; oversee daily tasks and responsibilities of Gifts Administration at the Penn Medicine Office of Development & Alumni Relations. Includes the management of gift processing for the associated entities of the University of Pennsylvania Health System (Chester County Hospital, Lancaster General Hospital, Princeton HealthCare System, and Doylestown Health). Assist in the production of acknowledgments. Oversee the production of notice-of-contribution correspondence generated by in-memory and in-honor donations made to the Development program. Serve as one of the troubleshooters for problematic gifts for the general staff, Central Development, the Penn Medicine community, and our external constituency. Research problematic gifts make adjustments /reallocation and conduct follow-up action to ensure that donor intent is achieved. Identify electronic transactions, bank wires and ACHs, and create corresponding opportunities on the University Development system (Compass). assist the Associate Director, Gifts Administration and perform other duties as required.

Job Description

Job Responsibilities

• Develop and maintain an understanding of the University’s gift and development systems, and policies and procedures.  Gains awareness of the educational research, clinical, operational and financial needs and goals of the University of Pennsylvania Medical Center and their relationship to an effective gift system.
• Manage the Sr. Gift Administration staff in the review and processing of the gifts received for the Perelman School of Medicine, the University of Pennsylvania Health System (Chester County Hospital, Lancaster General Hospital, Princeton HealthCare System, and Doylestown Health).
• Become proficient in all systems and equipment related to Gifts Administration at the Penn Medicine Office of Development & Alumni Relations, including Compass, BEN Financials, the Gift Processing System, the Acknowledgment System, the Remote Deposit Capture scanner, and the Direct Mail Database.
• Assist with all aspects of the processing of gifts, including checks and credit cards, and the preparation of the regular Wells Fargo deposit.  Includes the management of gift processing for the associated entities of the University of Pennsylvania Health System (Chester County Hospital, Lancaster General Hospital, Princeton HealthCare System, and Doylestown Health).
• Serve as one of the troubleshooters for problematic gifts for the general staff, Central Development, the Penn Medicine community, and our external constituency. Research problematic gifts make adjustments /reallocation a