Senior Accounts Payable Supervisor

Overview

Responsible for managing weekly pay cycles and all non-payroll disbursements for the City of Boston.

Responsibilities

• Manages Accounts Payable staff in support of the review of the procurement process.
• Responsible for the weekly execution of all non-payroll disbursements for the City of Boston.
• Manages daily exception reporting, payment exception reporting, and coordinated resolution.
• Checks and reviews work for accuracy and adherence to terms, policies, procedures, and regulations, as well as within deadlines.
• Responsible for departmental support related to the procurement and contract process.
• Coordinates with all City departments for unique payment processing via uploads and other processes.
• Manages vendor relations and updates. Monitor and investigate vendor information changes as needed.
• Leads City Accounts Payable customer service effort by assisting and instructing vendors, customers, and/or city staff (within and outside of the Auditing department) regarding proper and accurate procedures.
• Serves as backup to other Sr. Accounts Payable Supervisors.
• Oversees document management for all non-payroll disbursements. Prepares and maintains logs, tracking sheets, and similar files.
• Reviews exception reports and manages the correction of discrepancies as necessary.
• Provides data for and prepares a variety of financial and statistical reports.
• Participates in ERP system tests for upgrades and modifications.
• Performs related work as required.

Minimum Entrance Qualifications

• At least (6) six years of full-time professional experience in the field of office or business administration or accounting. Bachelor's degree in a related field may be substituted for two (2) years of the required experience.
• Experience leading, training, or supervising staff preferred.
• Strong written and verbal communication skills required.
• Knowledge of Microsoft Office suite and Google Suite preferred.
• Experience with Oracle/PeopleSoft or ERP financial applications preferred.
• Ability to exercise good judgment and focus on detail as required by the job.

 

BOSTON RESIDENCY REQUIRED

 

Terms:

Union/Salary Plan/Grade: SENA MM1-6

35 Hours A Week