People Operations and Payroll Coordinator

Do you like solving puzzles and learning new things? Are processes exciting to you? Are you an analytical thinker who loves details and accuracy? Have we got an opportunity for you!

 

As a People Operations and Payroll Coordinator, you will be a key partner to our People and Culture team, our employees, and our leaders. You will be an integral part in providing outstanding service to our internal teams and helping us to achieve our business goals.  We are looking for someone who can thrive in ambiguity, adapt quickly to a changing environment, bring innovative ideas and solutions, and be a strong team player.

 
Major Areas of Accountability

·       Provide Outstanding Support: Provide customer service and support to People and Culture partners, leaders, and internal employees with timely responses to questions and assistance in resolving complex issues.

·       Payroll Compliance & Accuracy: Ensure payroll adheres to local labor laws, tax regulations, and company policies while maintaining strict internal controls. Ensure Company data integrity standards are followed by accurately processing employee changes (such as new hires, terminations, benefit deductions, etc.).

·       Provide Backup Support of Payroll Processing: Provide backup support to accurately process scheduled bi-weekly full-cycle payrolls for salaried and hourly employees across multiple countries, including bonuses, commissions, and occasional off-cycle payroll runs. 

·       Audit & Reconciliation: Conduct detailed audits of payroll data, validate reports, and reconcile payroll before and after transmission. Conduct monthly audits for data integrity and tie out (including compensation, change data, fleet/benefit deduction, accruals and balances, etc.)

·       Payroll Documentation: Maintain comprehensive payroll records and team member information in a confidential manner, ensuring compliance with audit and reporting requirements.

·       Monthly, Quarterly and Annual Reporting: Partner closely with our Finance team and other key partners to provide needed reporting for cyclical tasks and tax filings while maintaining data security.

·       Analytical & Detail-Oriented: Strong numerical and analytical skills with a keen eye for accuracy in all payroll data processes.

·       Communication & Problem-Solving: Excellent written and verbal communication skills, with the ability to address employee concerns and collaborate effectively with various teams and stakeholders.

·       Confidentiality & Integrity: Ability to handle sensitive and confidential information with discretion and professionalism.

·       Team Player Mentality: Strong work ethic with a proactive, solution-driven approach to challenges. A desire or willingness to expand knowledge to new areas/geographies.

·       Work in a hybrid setting (1-2 days onsite per week or as needed) with a collaborative team atmosphere.

·       Provide back-up support to the rest of the People Operations Team and other partners as needed.

·       Other duties as assigned. 

Essential Qualifications

·       A High School diploma is required.

·       3+ years of experience in payroll processing and with payroll and HRIS systems (ADP and/or SuccessFactors is a plus).

·       Self-starter with a positive attitude and the ability to produce accurate results with strong attention to detail and a willingness to grow with the role.

·       Ability to exercise sound judgment and sensitivity in working with and maintaining confidential information.

·       Strong analytical skills with the ability to maintain accuracy and focus in a high-volume, deadline-driven environment.

·       Proficient in Microsoft Excel including pivot tables, v-lookups and data validation.

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