Paralegal - IP

Based in London, 3 days a week on site and 2 from home

Why this job matters

As an IP Specialist Paralegal, you’ll manage a portfolio of about 5,000 patent rights and design registrations, ensuring our intellectual property is protected and leveraged for success. Your work will be crucial in supporting our legal teams and maintaining our competitive edge.

What you’ll be doing

• Attending to correspondence, docketing deadlines and accurate updating of a specialised IP management system (IPMS) database.
• Maintaining a diary system including monitoring and actioning critical deadlines on allocated cases according to statutory and internal procedural deadlines.
• Liaising with inventors, outside companies and others in respect of official actions and legal documents including the execution of agreements and notarisation where necessary.
• Responsible for the creation and maintenance of Purchase Orders inclusive of the settlement and receipting processes.
• Assisting with financial recording and preparing appropriate monthly/ad-hoc reports.
• Liaising with outside companies regarding invoices and attending catch up meetings as required.  
• Providing operational procedures, formalities and document management service to BT’s in-house and external IP legal advisors, enabling them to deliver rigorous, high quality and efficient IP legal services for BT Group.
• Flagging changes in law and/or issues with cases as soon as these arise and suggesting solutions.
• Preparing legal documentation and official papers (as defined in Intellectual Property Legislation for each country) on a worldwide basis.
• Assisting with recording and/or updating procedures as required due to law or procedural changes.
• Ensuring timely instructions of IP Registration renewal and maintenance fees.

Skills and Experiences

Required:

• Patent Administrators Certificate (CIPA) or European Patent Administration Certification (EPAC).
• Experience in intellectual property procedures and management systems.

 

Preferred:

• Trade Mark Administrators Certificate.
• In-house intellectual property experience with a multinational corporation.

Benefits

 

• Annual On target bonus 10% (personal and company multipliers)
• BT Pension scheme; minimum 5% employee contribution, BT contribution 10%
• Life Assurance
• Direct share scheme
• Exclusive colleague discounts on our latest and greatest BT broadband packages
• 50% off EE mobile pay monthly or SIM only plans and 50% discount for friends and family on EE SIM only plans
• My Discounts gives colleagues access to unbeatable savings on everyday purchases at hundreds of retailers
• Discounted EE TV including TNT Sport and the NOW Entertainment membership
• Great support for working parents including pay whilst on maternity, adoptive, and paternity leave
• Option to join the Healthcare Cash Plan or other benefits such as dental insurance, gym memberships etc.
• 25 days annual leave (not including bank holidays), increasing with service with buy holiday option
• Volunteering days so you can give back to your local community
• Brand new electric vehicle salary sacrifice arrangement, known as ‘My EV’

Our leadership standards

Looking in:
Leading inclusively and Safely
I inspire and build trust through self-awareness, honesty and integrity.
Owning outcomes
I take the right decisions that benefit the broader organisation.

Looking out:
Delivering for the customer
I execute brilliantly on clear priorities that add value to our customers and the wider business.
Commercially savvy
I demonstrate strong commercial focus, bringing an external perspective to decision-making.

Looking to the future:
Growth mindset
I experiment and identify opportunities for growth for both myself and the organisation.
Building for the future
I build diverse future-ready teams where all individuals can be at their best.

With over 175 years of heritage, BT is now the flagship business brand of BT Group. We’ve brought together our best people and capabilities into a B2B powerhouse serving 1.2 million business customers internationally.

We’re a global leader for secure connectivity and collaboration platforms for bus