Executive Assistant

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact! Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

 

We’re hiring an Executive Assistant in our SouthWest region. 

 

The Executive Assistant is responsible for providing administrative support to two senior leaders including managing calendars, planning and securing travel, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informative reports, volunteer relationship management, completing logistics for meetings and project work as assigned.

 

This is a remote position with a preference that the candidate lives within the SouthWest region states - Arkansas, Colorado, New Mexico, Oklahoma, Texas, and Wyoming.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

Some of the responsibilities include:

• Complete a wide range of administrative tasks for senior leaders including managing active calendars of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; researching and compiling information and materials for meetings; handling incoming requests; preparing expense reports.
• Pull and manipulate reports. Prepares documents for meetings with staff, volunteers, and donors, including presentations, reports, etc. Maintains an orderly filing system for correspondence and other documents.

• Work independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating multiple presentations and disseminating information.
• Collaborate with other departments to gather information. Acts as a liaison.

 

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives”? Here are some of the requirements:

 

Qualifications

• High school diploma or equivalent.
• 3 years of experience providing administrative support.
• Proven ability in working and making decisions quickly and independently with little to no direct supervision.
• Possess exceptional organizational skills, detail oriented and experienced in handling sensitive and confidential information.
• Excellent oral and verbal communication skills, and skilled in the creation of clear and concise reports, evaluations, and other narrative pieces.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
• Intermediate proficiency with Microsoft Office Applications: Excel, Outlook, Word, PowerPoint, etc. These skills are subject to testing.

 

Compensation & Benefits

The expected pay range will be $22.40 to $29.20 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. American Heart Association reserves the right to pay more or less than the posted range.

 

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wel