Executive Assistant

Crusoe Energy is on a mission to unlock value in stranded energy resources through the power of computation.

Take a look at what we do! - https://www.youtube.com/watch?v=Rlt8k71Quqw 

We aim to align the long term interests of the climate with the future of global computing infrastructure. As data centers consume an exponentially growing power footprint to deliver technology to all connected devices, we are inspired by making sure that the energy meeting that demand is sourced in an environmentally responsible fashion. Crusoe co-locates mobile data centers with stranded energy resources, like flare gas and underloaded renewables, to deliver low-cost, carbon-negative distributed computing solutions. Crusoe Cloud is a managed cloud services platform powered by stranded energy that enables climate-friendly innovation in computationally intensive fields including artificial intelligence, graphics rendering and computational biology.

 The Executive Assistant will be responsible for supporting and assisting multiple executive leaders in the Denver office. You will coordinate daily calendars, manage appointments and meetings for both internal and external parties, plan travel arrangements and find more efficient ways of keeping the teams organized and orchestrated across San Francisco, Denver, and a number of field offices.  The Executive Assistant will be an integral part of supporting and operationalizing Crusoe’s company culture and must have a strong connection to Crusoe’s mission and values.  To be successful in this role, you should be well-organized, able to multitask, have impeccable communications capabilities and time management skills, and be able to act with limited guidance. Ultimately, you will contribute to the efficiency of Crusoe’s business by being a source of help and positive energy to the  executive team leaders and members.  

In addition to those mentioned above, your primary responsibilities will involve day to day operational tasks including vendor management, ordering, event planning and general administrative support.  As the Executive Assistant, you will be required to work at the office at least 3 days per week.  You will work closely with Assistants of other Leadership team members as well as Office Managers. As the organization grows and develops, you will take on different responsibilities and support different functions on an as needed basis.

Responsibilities

• Provide quality, timely, detailed administrative support to Crusoe leadership including managing a complex calendar of appointments; expense reports; composing and preparing correspondence that may be confidential; arranging travel; procuring supplies and services and ensuring stakeholder awareness in support of these activities

• Supports calendar management of a number of the Leadership’s direct reports in regards to team, x-functional and external meetings

• Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, items requiring decisions and action items to develop agendas in advance and, documenting meeting notes and tracking action completion

• Identifies, designs, and implements new processes, procedures, and solutions to improve team sense of community, collaboration, efficiency, productivity, and communication

• Work closely with other Admins and Office Managers to coordinate corporate travel, conference registrations and office and company wide events and activities

• Work closely with Office Manages and other Admins to support office space adjustments and moves

• Performs errands and personal tasks for leadership as occasionally needed

• Performs other clerical or administrative duties as needed

• Accessible and available during the traditional work week and occasionally outside the traditional workday/week for urgent or important matters

Requirements

• The ideal candidate should have 1-3 years related experience

• Experience working with and supporting technology/software teams is desirable

• Highly tuned communication skills - written, oral, social media

• Exceptional attention to detail - numbers, process, logistics, communication

• Ability to exercise extreme discretion 

• Ability to prioritize conflicting needs; handle matters and communications expeditiously with key stakeholders well informed

• Proactive with desire to help others and invest time and energy in making things better

• Ability to follow through on tasks and projects to successful completion, often with deadline pressure and with limited c