Marketing and Communications Project Manager

Job Posting Title:

Marketing and Communications Project Manager

Job Description:

Position Overview:

As part of the Office of Marketing and Communications (Marcom), the Marketing and Communications Project Manager drives day-to-day operations as well as strategic initiatives at the direction of the Vice President of Marketing and Communications. This position ensures the efficient and timely project management, production, tracking, fulfillment, and distribution of all department materials and assets. The incumbent will be the administrative lead for utilized platforms and manage the compilation of reporting metrics to track performance and inform decision making of the department. This role will also lead budget administration for the department, working with the VP to ensure a sound operating budget through processing of invoices and payments.

The Marketing and Communications Project Manager has a client-service approach when partnering with a diverse set of colleagues throughout the Institute, including deans, faculty, senior administrators, staff, students, alumni and external constituencies, including vendors. The Marketing and Communications Project Manager reports directly to the Vice President of Marketing and Communications.

Keck Graduate Institute (KGI) was founded in 1997 as the first higher education institution in the United States dedicated exclusively to education and research related to the applied life sciences. KGI offers innovative postgraduate degrees and certificates that integrate life and health sciences, business, pharmacy, engineering, and genetics, focusing on industry projects, hands-on industry experiences, and team collaborations. KGI employs an entrepreneurial approach and industry connections that allow students to become leaders in healthcare and the applied life sciences.

Located in beautiful Claremont, California, KGI is a member of the Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and The Claremont Colleges Services, which provides shared institutional support services. Each nationally recognized college has its own campus, students and faculty, and distinctive mission, and each offers top-notch curricula, small classes, distinguished professors, and personalized instruction. The Claremont Colleges consistently place at the top of national college rankings, including Forbes, Money and U.S.  News and World Report, and the Princeton Review.

Education and Experience:

A Bachelor's degree and a minimum of three years’ experience managing budgets and projects is required. Hands-on experience in marketing and communications field is preferred, as well as a proven record of managing multiple marketing projects for traditional and digital media in a higher education learning environment.

Essential Functions and Responsibilities:  Individuals must possess knowledge, skills, and abilities to successfully perform the essential function of the position or be able to explain or demonstrate how the essential functions may be performed, with or without reasonable accommodations, using some other combination of skills and abilities.

• Provide primary oversight for ongoing and varied projects that include print, digital, web, and other collaterals of significant strategic value to execute the Institute's overall marketing and communications goals and objectives.

• Meet with clients and work alongside Marcom team members to set client expectations and manage project flow.

• Direct projects submitted through project request form or alternative methods to Vice President of Marketing and Communications and/or members of Marcom team.

• Oversee project management database system, including department training and system troubleshooting.

• Serve as the administrative lead for Marcom-utilized programs, including project management and social media tools.

• Develop annual production calendars for recurring jobs and projects.

• Generate monthly, quarterly, biannually and annual analytics reports and analysis.

• Procurement and management of outside vendors, including printers and merchandise fabricators.

• Supervision of outside vendors to create marketing material from messaging through design, production and delivery.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

• In collaboration with the Vice President of Marketing and Communications, tracks expenditures and reconciles budget through payment of invoices and credit card purchases through Workday.

• Provide support for Vice Preside