Facilities Digital Archivist

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Facilities Digital Archivist

Job Profile Title

Drafter CAD

Job Description Summary

Provides computer-aided design (CAD) drafting, prepares drawing and schematics derived from a variety of specifications, layouts, blueprints and sketches. Utilizes CAD and other techniques, standards and tools to prepare technical drawings. Coordinates and consults with engineers or designers to complete projects. Reviews engineering drawings and designs to ensure adherence to established specifications and standards.

Job Description

The Division of Facilities and Real Estate Services (FRES) manages a wide range of University assets, including
physical buildings, equipment, infrastructure, and landscapes. The design, construction, and operations work
behind these assets has generated and continues to generate significant amounts of digital and analog
records such as building plans, specifications, submittals, maintenance information, warranties, and reports. Proper
organization, management, and preservation of these records is crucial for operational efficiency, internal record
keeping compliance, risk management, and cost savings.

A dedicated professional who oversees these documents will limit their disorganization, obsolescence, or loss, and
is vital to the University in light of advancements in technology and complexity of facilities.

This role will be responsible for managing and preserving our digital and hardcopy records, including building
plans, maintenance information, and construction documents. This involves scanning, organizing, and
preserving important documents to ensure they are easily accessible to our team members, companies, and
individuals working with FRES. Additionally, the archivist will track document usage, handle basic data entry, and
generate reports to improve document retrieval efficiency and comply with internal standards.
The role requires a keen understanding of document organization and a meticu