Business Coordinator

Job Description

The Business Coordinator will be a key member of the finance team at the Virginia Tech National Security Institute (VTNSI), performing a broad range of financial, procurement, and operational functions. This role requires a high degree of independence, problem-solving skills, and advanced technical expertise, as the coordinator will manage complex financial transactions across multiple systems and funding sources, including purchasing/receiving, accounts payable, travel authorizations and reimbursements, payroll reconciliation, and encumbrance management.

The coordinator is responsible for ensuring that financial transactions are processed accurately and in compliance with university, state, and federal policies. This includes reconciling operating, foundation, and research expenditures, managing payroll transactions, preparing financial reports, and handling inquiries regarding financial discrepancies. Additionally, the role involves fund management, finance employee onboarding, labor distribution, and electronic reconciliations, ensuring alignment with budget allocations and financial reporting requirements.

In this role, the coordinator will report to the Assistant Director of Finance and work closely with other key functional units, exercising sound judgment, maintaining high levels of accuracy and attention to detail, and ensuring the integrity of all financial processes. The Business Coordinator will provide comprehensive backup support across all financial functions while also mentoring junior team members on business processes. The coordinator will also be expected to deliver high-quality customer service, manage complex fiscal matters independently, and contribute to the efficiency and effectiveness of financial operations across VTNSI.

Required Qualifications

• Demonstrated expertise in managing fiscal functions such as accounts payable/receivable, purchasing, travel processing, payroll reconciliation, journal entries, and financial reconciliations in a professional setting.
• Strong analytical and problem-solving skills with the ability to independently assess financial data, identify discrepancies, and implement effective solutions.
• Excellent communication skills to effectively engage with stakeholders, resolve inquiries, and clearly present financial information.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail.
• Ability to work autonomously, managing complex financial tasks and inquiries with minimal supervision and exercising sound judgment in decision-making in a deadline driven environment.
• Demonstrated proficiency with office software products, such as spreadsheets, calendaring and word processing, with demonstrated strong proficiency with spreadsheets and formulas.
• Degree or equivalent related training and/or experience.

Preferred Qualifications

• Experience with large enterprise database systems involving financial reporting, payroll, purchasing or travel.
• Experience interpreting and applying complex regulations, policies and organizational processes.

Pay Band

4

Appointment Type

Restricted

Salary Information

salary commensurate with experience

Review Date

December 9, 2024

Additional Information

Due to the nature of our work, all candidates must be US citizens or US persons.

The successful candidate will be required to have a criminal conviction check.

 

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technol