Executive Assistant I

 

 

Are you looking for more?
 

At Mohawk Industries, we’re committed to more – more customer solutions, more process improvements, more sustainable manufacturing and more opportunities for our team.

As a Fortune 500, global flooring leader with some of the best-known brands in the industry, Mohawk is a great place to start or develop your career with an emphasis on more of what’s important to you. Whether you want to lead more, innovate more, learn more or create more, you can find your more with Mohawk.

 

 

What we need:

The Executive Assistant typically supports multiple individuals and/or locations in performing advanced administrative work that requires highly specialized skills and knowledge and a higher degree of independent decision-making, confidentiality acumen, and personal initiative. The jobholder plays a major role in coordinating the primary functions or activities of an administrative department or unit, or of a special program. 

This position serves as administrative liaison with internal staff personnel customers, vendors and contacts outside the department. 

 

What you’ll do:

•  Performs work of a confidential nature and appropriately exercises initiative and discretion as necessitated by the situation.

• Screens incoming calls and routes calls to appropriate individuals. Schedules and coordinates meetings, appointments and travel. Creates meeting agenda and distributes information to all parties who should receive it.  Collects information needed for reports and meetings.

• Performs word-processing to generate reports, correspondence and memoranda for department personnel.  Responsible for the integrity of outbound correspondence.

• Prepares and produces routine and specialized reports, using judgment for format layout. Provides ad hoc analysis as needed.

• Creates graphs and charts for various projects using spreadsheet software.

• Coordinates the efficient operation of the office by generating and maintaining confidential and general files, ordering supplies, maintaining manuals, and performing all other relevant duties.

• Researches, prepares and edits reports and presentations.

• Maintains department personnel files, including copies of employee performance appraisal forms, accumulative vacation records, attendance records, etc.

• Assures that all assigned projects are completed in a timely and efficient manner and that follow-up is done on all administrative details.

• May provide day-to-day oversight and leadership to staff members in a lesser grade.

• Performs other duties as assigned.

What you have:

• High School Diploma or GED required.  AA degree or two years college preferred.

• 5+ years of increasing responsible administrative work experience that provides the incumbent with comprehensive knowledge of the principles, concepts, methodology, skills, technical methods required to successfully perform the job.

What you’re good at:

• Proven ability to maintain high levels of confidential information.

• Ability to use judgment, discretion, initiative, and organizational skills to prioritize work and meet each internal and external customer’s needs.

• Strong PC aptitude - MS Word/Excel/PowerPoint/Outlook.  Ability to create, analyze and explain spreadsheets, graphics, formulas, formats, etc.

• Excellent verbal and written communication skills.

• Proven ability to exercise sound, analytical judgment and project management skills.

• Comprehensive knowledge of office policies and administration procedures.

• Excellent interpersonal skills to effectively interact with all levels of management, internal and external customers, vendors, and subscribers.

• Excellent proofreading skills.

• Normal office environment

What else?

• We’re located in a pretty great spot – check out this video to see what we mean

 

 

Mohawk Industries is a leading global flooring manufacturer that creates products to enhance residential and commercial spaces around the world. Mohawk’s vertically integrated manufacturing and distribution processes provide competitive advantages in the production of carpet, rugs, ceramic tile, laminate, wood, stone and vinyl flooring. Our industry-leading innovation has yielded products and technologies that differentiate our brands in the marketplace and satisfy all remodeling and new construction requirements. Our brands are among the most recognized in the indu