Administrative Assistant

Tunista Construction LLC

Regular

Pay Range: $23 - $27 per hour  

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Tunista Construction LLC do?

Tunista Construction delivers heavy civil contracting services throughout Washington State, building a strong reputation with major government agencies and private clients. Our portfolio includes successful design-build and bid-build projects for the Department of Defense, Washington State Department of Transportation, and various public and private entities, giving you exposure to diverse project types and construction methods. Our culture emphasizes safety, quality, and results-focused execution. You'll develop valuable construction skills while contributing to significant infrastructure projects that improve transportation and facilities across the region.

Tunista Construction is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Administrative Assistant, you will work onsite in Tacoma, WA and will be responsible for providing professional front desk and administrative support to ensure efficient day-to-day office operations. In this position you will greet visitors, answer and direct incoming calls, manage mail and correspondence, process invoices, and support general office functions. You will serve as the first point of contact for visitors, clients, and callers while also providing administrative support to multiple departments. You will be expected to maintain positive business relationships, exercise professionalism and confidentiality, and contribute to a productive and organized work environment.

How will you do it?

• Greet and assist visitors, ensuring they are welcomed professionally and directed to the appropriate location or contact.
• Answer, screen, and route incoming phone calls in a courteous and professional manner.
• Perform general office duties, including copying, scanning, filing, data entry, and document management.
• Collect, sort, and distribute daily mail, packages, and deliveries.
• Process invoices, including scanning, filing, and maintaining electronic and hard-copy records.
• Manage the flow of overhead invoices from the AP email inbox to OnBase for coding and processing.
• Assist with credit card reconciliation and related administrative support functions.
• Schedule conference rooms and coordinate meeting setup as needed.
• Order, maintain, and track inventory of office and kitchen supplies.
• Perform errands and deliveries in support of daily business operations.
• Maintain organized and accurate records in accordance with company procedures.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Functions:

This position does not have supervisory responsibilities.

Knowledge, Skills & Abilities:

• Basic knowledge of administrative and accounting principles, practices, and procedures.
• Working knowledge of office systems, processes, and administrative best practices.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Ability to work effectively in a Native Corporation multi-business environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to use collaboration and communication tools such as Microsoft Teams and Zoom.
• Strong verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and business partners.
• Strong organizational, time management, and prioritization skills with the ability to manage multiple tasks and deadlines.
• Accurate data entry skills w