Job Description Summary

The Administrative Assistant will provide high level administrative support for company leaders to ensure they can deliver on their priorities by executing calendar and meeting management, booking travel, completing expense reports, supporting efficient team operations, and ensuring confidential information stays private. There is latitude to rearrange the sequence to complete task/duties based on changing work situations and company priorities.

GE HealthCare is a leading global medical technology and digital solutions innovator. Our purpose is to create a world where healthcare has no limits. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Job Description

Roles and Responsibilities

• Provides primary support for the Science and Technology Organization’s Chief Design Officer and VP, Global Research and Scientific Affairs, and other organizational leaders in all related administrative tasks. Produces correspondence, presentations, meeting agendas, emails, coordinates domestic and international travel, processes expense reports, new hire employee onboarding, processing purchase orders, and supports meetings and any external mailings.

• Broad knowledge of own technical discipline to execute policy and strategy. May include supporting roles with specialized technical field of knowledge while continuously acquiring higher-level knowledge and skills.

• Basic understanding of key business drivers and uses this understanding to accomplish own work. Good understanding of how work of own team integrates with other teams and contributes to the area.

• May have some autonomy to make decisions within a defined framework. Resolves issues in situations that require good technical knowledge and judgment within established procedures. Consults more senior team members for issues outside of defined instructions/parameters.

• A job at this level requires great interpersonal skills and may be required to lead a junior team. For customer facing roles, develops strong customer relationships and serves as the interface between customer and GE HealthCare. Explains technical information to others.

• Coordinates in-person events. In-person events may include team meetings, internal or external workshops and high complexity or executive level meetings with external customers or collaborators.

Qualifications

• Bachelor's degree from an accredited university or college (or a high school diploma / GED with 6+ years of demonstrated corporate EA experience – preferably in a global role.)

• Communication Skills: Strong demonstrated written and verbal communication skills to effectively interact with internal and external stakeholders articulating complex ideas in an easy-to-understand manner. Strong fluency in English is required.

• Project Management Skills: proven ability to plan and deliver on establish tactical and strategic goals.

• Organizational Skills: Demonstrated project management skills and ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.

• Adaptability and Flexibility: Willingness to adjust to changing priorities and work demands to align with business priorities.

• Technical Skills: Experience at an advanced level using Microsoft Word, PowerPoint, Outlook, and Excel applications as well as use of the internet and web applications (i.e. ability to draft correspondence and create PowerPoint presentations for leadership team) and a basic understanding of Excel to create charts, diagrams, and tables of data. Strong working knowledge of applications as well as use of web applications (i.e. ability to draft correspondence and create PowerPoint presentations for leadership team); basic level of Excel application to create charts, diagrams, and tables of data.

Desired Characteristics

• Demonstrates excellent interpersonal skills with ability and confidence to effectively interface with senior management and high-profile clients.

• Strong coping skills.

• Strong organization and time-management skills. A self-starter able to work on own initiative as well as in a team environment.

• Extremely well organized, with attention to detail, yet able to multi-task in an environment of changing priorities.