Administrative Assistant 3 - Department of Chemistry

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If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

The Department of Chemistry at the University of Nevada, Reno is seeking applications for an Administrative Assistant 3. The position will provide administrative support for the teaching and research activities of the Department of Chemistry’s faculty, staff and students. Duties of the position include but are not limited to: graduate studies support that includes coordinating the graduate application process, maintaining an applicant database; arranging travel and preparing documents for prospective student visits; monitoring graduate student process and maintain graduate exam schedules.

This position will also assist students by addressing enrollment questions and issues; assist the Business Manager with I-9 verifications for all newly hired positions; arrange travel using university funds; processing spend authorizations and expense reports in Workday; and manage all records in accordance with department and university guidelines. This position provides general administrative support and financial support by managing inventory and supplies; assisting the Business Manager with gathering and presenting information required for reporting and reviewing grant and program accounts for faculty.

This position reports directly to the Business Manager for the Department of Chemistry.

Required Qualifications

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR

• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR

• An equivalent combination of education and experience as described above.

Schedule

The typical work schedule is Monday through Friday 8:00am to 5:00pm; this is subject to change based on organizational needs.

Preferred Qualifications

• Knowledge of college computer and data systems, including but not limited to, Microsoft Office Suites, Teams and/or other Virtual platform systems, Workday, PeopleSoft, as well as general office equipment and operations.

• Ability to analyze, prepare and generate report/spreadsheets in a timely and efficient manner.

• Communicate effectively in writing as appropriate for the needs of the audience. Speaking to others to convey information effectively and with courtesy.

• Teamwork and Customer Service Skills; actively looking for ways to help faculty, staff, students, clients, and other administrative assistants to ensure seamless service delivery.

• Excellent time management skills. Experience with managing a calendar effectively and a desire to identify and implement improvements within a system or workflow.

Compensation Grade

Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation.  Sel