Project Manager, Recruiting Operations

About the Team

OpenAI’s Recruiting Operations (RecOps) team designs and runs the systems that make recruiting seamless, data-driven, and scalable. We partner with Recruiters, Sourcers, Coordinators, and Recruiting Leads to ensure hiring is both efficient and high-quality, enabling the company to grow with world-class talent.

This Project Manager role is unique: you will be embedded directly with our Recruiting Leads, acting as the connective tissue between RecOps and frontline recruiting leadership. You’ll bring structure, visibility, and operational excellence to initiatives that span both recruiting and operations, ensuring RecOps priorities are tightly aligned with the needs of our Leads.

You’ll be one of two Project Managers in RecOps: your focus will be supporting Recruiting Leads directly, while your counterpart PM drives structure and coordination across the broader recruiting org.

About the Role

As a Project Manager within Recruiting Operations, you’ll oversee high-priority initiatives for Recruiting Leads, serving as the day-to-day driver for their projects. You’ll own project plans, milestone tracking, and risk management while surfacing updates and blockers to both RecOps and recruiting leadership.

Your role is a mix of project execution (running trackers, timelines, calendars, and updates), strategic alignment (ensuring Lead priorities are connected to RecOps), and stakeholder management (keeping Recruiting Leads, RecOps, Enablement, and cross-functional partners coordinated).

This role is based in San Francisco, CA, following a hybrid work model of three days in the office per week. We offer relocation assistance to new employees.

In This Role, You Will

• Embed with Recruiting Leads
  Serve as the dedicated RecOps partner for Leads, ensuring their hiring priorities are translated into structured project plans.

• Coordinate Cross-Functional Recruiting Projects
  Drive execution of initiatives that span RecOps, Recruiting Leads, Finance/StratFin, and People Ops. Lead kick-offs, checkpoints, and retrospectives.

• Maintain Project Trackers, Milestones & Calendars
  Keep timelines, deliverables, and dependencies on track; proactively flag risks, bottlenecks, or resourcing needs. Manage RecOps calendars to align project timelines with tool rollouts, ensuring smooth coordination across the team.

• Partner with Enablement
  Work with the Enablement team to plan trainings and rollout support, ensuring new tools and processes are effectively adopted by recruiters, sourcers, and coordinators.

• Support Team Organization
  Assist Recruiting Leads in organizing their teams’ projects and priorities, helping them structure initiatives in alignment with RecOps practices.

• Bridge RecOps & Recruiting Leadership
  Surface updates, blockers, and decision points to RecOps PMs and Recruiting leadership, ensuring alignment and visibility.

• Provide Reporting & Insights
  Deliver weekly progress updates for RecOps and Leads, leveraging data from Ashby, Airtable, and Snowflake in partnership with RecOps analytics.

• Support Continuous Improvement
  Identify opportunities to streamline workflows and improve efficiency; recommend process enhancements or pilot small improvements.

We’re Looking for a Blend of

• Project Management Execution
  5 - 7 years managing recruiting, HR, or cross-functional operational projects.

• Strong Communication & Stakeholder Skills
  Skilled at building trust with stakeholders, driving clarity, and ensuring follow-through across technical and non-technical partners.

• Organizational Discipline
  Adept at running multiple project plans, managing calendars, maintaining documentation, and ensuring accountability.

• Data Oriented & Tool Fluent
  Experience with ATS/CRM systems (Ashby preferred), Airtable, and collaboration tools (Slack, Docs). Comfortable using data to inform decisions.

• Adaptability & Problem-Solving
  Thrive in a fast-paced environment where priorities shift quickly; proactive in surfacing issues and unblocking progress.

• Team Orientation
  Excited to collaborate with fellow PMs, RecOps Specialists, Enablement partners, and Recruiting Leads in service of shared goals.
  

Why You’ll Love This Role

• Connective Tissue: You’ll be the go-to partner fo