Project & Office Coordinator

Job Description

Who will you be working with? 

Wabtec’s Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-office solutions with a strong focus on project execution, schedule adherence, and customer satisfaction 

You will work collaboratively with all office staff at our Perth CBD location supporting in aspects of administration and coordination as well as detailed support to our Signaling and Systems project team.  

How will you make a difference?  

This position is responsible for conducting and maintaining office administration and services, whilst also supporting the business with project administration and coordination. 

What do we want to know about you?  

Essential 

• Experience working as an Administrator in a services environment 

• Experience with Microsoft Office Suite 

• Excellent attention detail/accuracy and capable of working to deadlines.   

• A 'can do' attitude enabling you to thrive in a busy and fast paced environment.   

Preferred 

• Post-secondary and Administration Qualifications 

• Prior experience operating time sheet software 

• Project admin experience  

What will your typical day look like?  

• Provide administrative support for all aspects of office & project operations. 

• Maintain project documentation as required 

• Manage the purchasing of office requisites such as stationery, office equipment and consumables 

• Manage office reception, in particular telephone switchboard, incoming & outgoing mail/packages, office appointments and meetings 

• Assist in the preparation and consolidation of time sheeting, invoicing, reporting, general administration and as required 

• Coordinate OH&S and HR administration and onboarding 

• Report consolidation and operational analytics support 

• Process improvement activities to enhance workflow efficiency across the team 

Please note: Successful candidates will be required to complete background and criminal history check 

If you are looking to work for an industry leader, with a down to earth yet professional environment, then this is the job for you!  

We believe in hiring talented people of varied backgrounds, experiences and styles…people like you! If you are interested in this role, please send us your resume via Seek. Visit our website at http://www.WabtecCorp.com          

Our Commitment to Embrace Diversity: 

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.   

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better. 

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know. 

We thank all applicants for their interest; each application will receive a response. 

We do not accept unsolicited contact from recruitment agencies. 

Additional Information

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

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