Job Description Summary

Reporting directly to the US MDS Marketing Director for VAD, the marketing assistant provides administrative and project coordination support to the US Region Marketing and Marketing Communications (MarCom) Team. This position is responsible for routine and non-routine activities such as, tradeshow logistics, event planning, coordinating marketing projects, marketing communications activities (i.e. project management) and general administrative support for the group. The marketing assistant is expected to work independently, taking routine direction and prioritizing requests from multiple associates.

Job Description

We are the makers of possible 

 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Job Summary:    
This position provides administrative support to the Director of Marketing for VAD. The role requires proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other applications for project management and data tracking.  Candidates should have excellent written and verbal communication skills as well as organizational and time management skills.

Responsibilities: 
•  Coordinates approval and payments of invoices for expenses charged to US Marketing and Commercial organization department budgets.  Resolves billing and payment issues.  Enter purchase orders in system. Distribute purchase orders. Prepares and processes payables by coding and recording. Reconcile expenses with A/P and Finance reports. Updates and distributes budget reports monthly.
•  Coordinates internal printing and mail fulfillment for promotional and other communications to customers, field sales and internal personnel. 

• Assist Marketers with large sample requests, including tracking. Coordinate internal meetings with more than eight attendees, assist with schedules

• Adding vendors to BD vendor management system. Act as a point of contact with vendors to ensure information is entered in correct and timely manner.

• Manage multiple projects simultaneously; prioritize and manage deadlines.

• Coordinate logistics and facilitate meetings, conference calls, webinars, etc., as directed by Director of Marketing for VAD and Marketing Associate Directors.
• Update databases, mailing lists, calendars, spreadsheets, presentations, and documents as needed.
• Maintain files and records using established processes and systems.
• Participate in cross-functional teams on various initiatives as assigned.

Qualifications: 
• High School Diploma or equivalent required. Bachelor’s degree preferred.
• Previous experience in healthcare or medical device industry preferred.
• Experience working with sales and/or marketing professionals preferred.
• Excellent written and verbal communication skills.
• Strong organization, planning, analytical, problem solving and computer skills.
• Ability to multi-task and work independently with little supervision.
• Ability to handle confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
 

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you t