DOC Graham Clinical Services Unit Office Associate

​Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time: 11:59 pm,  03/19/2025
Salary: Anticipated Starting Salary is $4,003 a month. Full Range $4,003 - $5,256 a month.
Job Type: Salaried
Category: Full Time 
County: Montgomery
Number of Vacancies: 1
Plan/BU: RC014

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number  45203 

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

The Illinois Department of Corrections is seeking an Office Associate to work at Graham Correctional Center in the Clinical Services Unit.  This position reviews and prepares various reports, keyboards a variety of documents, and receives and directs phone calls. The ideal candidate is well organized and pays high attention to detail.  We invite all qualified individuals to apply. 

Essential Functions

• Reviews and prepares reclassification reports, grievances, performance evaluations, audit documents, transfers, day release, funeral furlough, etc.
• Receives and directs phone calls.
• Gathers and distributes records data.
• Inputs data into alphanumeric data system.
• Keyboards complex charts, statistical reports documents, forms, memoranda, and letters including medical and legal terminology where an understanding of specialized terms is required to ensure clarity and accuracy.
• Performs other duties required assigned which reasonably within the of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately at 45 words per minute.