HR Representative, Nicholas School of the Environment

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

 

 

Job Title: HR Representative, Nicholas School of the Environment
Job Level: 12
 

Occupational Summary

The HR Representative performs human resource related functions of a confidential complex and technical nature in support of general and special office activities to maintain an efficient and effective operation.  The HR Representative will engage in a variety of duties for Nicholas School of the Environment (NSOE) and provide back-up coverage for Duke University Marine Lab (DUML) requiring the ability to work effectively with other departments and interact comfortably with students, faculty, staff, and administrators. Activities, include handling all payroll services, foreign national and visa support/assistance, duties may vary as the needs of the school change.  This is a full-time position located in Durham and reports directly to the Assistant Dean of HR and Administrative Services (ADHR). This position requires a Monday through Friday work schedule. Some remote work flexibility may be considered depending upon the operational needs of the School.

 

Work Performed

 

HR Generalist Duties 25%

• Serves as the Onboarding Coordinator for all positions.  Administer the pre-employment process for new hires and transfers including background checks, I-9 verification, etc.
• Coordinate and manage recruitment and screening of applicants for departmental positions; provide guidance on selection and placement of employees in positions to achieve departmental objectives; ensure departmental compliance with EEO and other applicable requirements; process related paperwork.
• Coordinates New Employee Orientation Program and Duke Orientation while keeping the ADHR informed.
• Oversees FMLA process, provides documents for certification, tracking, and re-certification, monitors timecards for potential FMLA issues, educates staff on FMLA as needed. Works closely with Employee Occupational Health and Wellness, as needed.
• Develops spreadsheets, trackers, databases, and runs reports as needed.
• Organizes and maintains electronic files, reports, databases, and correspondence required for reference and efficient operation of the school’s, files or scans documents in electronic files.
• Conducts training and/or orientation in human resource rules and institution policies and procedures.
• Advise departmental management on pay issues, affirmative action requirements, classification issues, performance appraisal, and employee relations issues; maintain liaison with Human Resources and other appropriate offices and departments to respond to personnel problems, issues, and special requests and to facilitate personnel actions.
• Interpret Duke HR policies and intent and/or acceptable management practices to ensure fair and consistent application of University policy.
• Advertise jobs to attract diverse pools.
• Determine budgetary impact of salary actions and assist management with starting salary recommendations. 
• Draft offer letters for hiring managers<