Graduate Studies and Grant Coordinator 3

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Job Posting Title:

Graduate Studies and Grant Coordinator 3

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM Engineering - Cain School of Chemical Engineering (Mike Benton (00001503))

   

Work Location:

3307 Patrick F. Taylor Hall

   

Pay Grade:

Professional Hourly

   

Job Description:

(50%) Administrative Support of the Graduate Programs (currently ~60 PhD and MS students).

Responsible for managing surveys, metrics and reports associated with accreditation of the graduate programs (e.g. Task Stream).  Coordinates program activities with Graduate School and attends regular meetings with the Graduate School. Responsible for managing graduate recruiting process including matriculation  and processing admissions, orientation, assignment of office space, coordinating advisor matching and supporting graduate student progress (general exams, thesis defense) including Graduate School requirements.  Responsible for processing graduate fellowships, scholarships and awards.  Responsible for authoring reports and proposals related to graduate students fellowships, scholarships and awards.  Responsible for compiling reports as needed by the Graduate Program Director or Department Chair.   Supervise undergraduate student workers who  perform work related to our graduate programs.

(40%) Grant accounting

Manage accounting of research grants (totaling ~$2-4 million per year) for principal investigators for the department.  Appoint researchers (graduate students and student workers) in Workday, monitoring accounts, perform accounting adjustments and quarterly reconciling (certification of effort) accounts.  Provides monthly summaries of accounts to Principal Investigators.  Ensures that grants are not over drafted, ensures that post-doctoral researchers, graduate assistants and student workers are paid on time and assigned to the appropriate accounts.

(10%) Other duties as assigned.

Minimum Qualifications
Bachelor's degree and 2 years of related experience or a Master's degree.

Degree substitute: LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness.  If a candidate does not meet the minimum qualifications as listed but has significant experience within the major responsibilities, we welcome their application.

Official transcript and background check is require prior to hiring.

   

Additional Job Description:

Special Instructions:

The Cain Department of Chemical Engineering seeks a Graduate Studies / Research Coordinator (Academic Coordinator 3). This role is primarily responsible for administrative support of graduate programs (supporting approximately 50 PhD and 5 MS students) and sponsored research / grant accounting (supporting approximately $3 million in annual research expenditures).  For questions related to this job posting, please contact Darla Dao at Darla@lsu.edu

   

Posting Date:

October 15, 2024

   

Closing Date (Open Until Filled if No Date Specified):

October 29, 2024

  

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

   

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

   

Essential Position (Y/N):

   

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a