Administrative Assistant III

Are you a high-energy organizational mastermind who thrives in a support role helping a great company succeed? U.S. Specialty Insurance Company is looking for a dynamic Executive Assistant to serve as the right-hand partner to our President. In this crucial role, you will do much more than manage a calendar; you will act as a vital liaison and strategic gatekeeper, driving daily operations and keeping our leadership team perfectly aligned. If you are a proactive problem solver with a passion for executive support and a desire to make a visible impact every day, we want you on our team!

Job Summary

Under general supervision, provides a wide variety of administrative and secretarial support for assigned department or work unit. Administers programs, projects, and/or processes specific to the department.

May assist in the preparation and control of departmental records and reports regarding operations.

Key Responsibilities

•       Perform word processing duties for the department that may include the creation of memos, correspondence, reports, and presentations.

•       Input data into spreadsheets, databases, or other departmental systems.

•       Coordinate department schedules including establishing agendas and managing appointments.

•       Answer phones, forward calls, and take messages.

•       Order office supplies and maintain supply stock for department.

•       Oversee incoming and outgoing mail distribution.

•       Coordinate department meetings; arrange use of conference rooms.

•       Serve as a contact for both internal and external clients.

•       Maintain departmental files and may coordinate off-site storage.

May arrange and coordinate business travel as directed by management.

Qualifications

• High school diploma or GED
• 5 years relevant administrative support experience

• Possess and have ability to apply knowledge of principles, practices, and procedures

• Solid written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy

• Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously

• Intermediate proficiency and experience using Microsoft Office package (Excel, Access, PowerPoint, Word)

Additional Working Conditions

• Because the Company has designated this as a cash-sensitive position, in addition t