Central Svcs Admin Spec Senior - Warehouse Stores Operation Coordinator

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Working Title:

Central Svcs Admin Spec Senior - Warehouse Stores Operation Coordinator

Institution:

Bemidji State University

Classification Title:

Central Svcs Admin Spec Senior

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Bemidji

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

Job Description

Bemidji State University (BSU) and Northwest Technical College (NTC) invites qualified applicants to join our team as the Warehouse Stores Operation Coordinator.

The Warehouse Stores Operation Coordinator provides central stores services for BSU and NTC, and to support all logistics operations for the campuses. In this capacity, the incumbent sources and distributes goods needed by physical plant staff for the operation and maintenance of campuses, maintains consumable inventory, maintains accurate records, enters appropriate chargebacks, and provides moving service when requested. This position is responsible for providing central receiving and campus delivery services and assisting in the procurement and provision of goods for the operation and maintenance of the campuses. The incumbent must have possession of a valid Class D (basic) driver’s license and pass a driving background check as well as have the ability to pass forklift and powered pallet jack training and trainer certification and keep certification current.

Responsibilities of the Warehouse Stores Operation Coordinator include:

• Purchasing.

  • Purchasing consumable supplies as well as special order goods for BSU and NTC.  Purchasing under existing contract and/or regularly obtaining competitive pricing for all supplies ordered, keeping records of quotes and web pricing, and complying with purchasing policies as defined by the State of Minnesota.  Placing orders for stock items when inventory levels reach pre-determined re-ordering point and placing special orders for non-stock items upon receipt of authorized written or verbal requests, using available contracts or employing competitive pricing methods. Completing all charge backs to appropriate department cost centers within 3 days of transaction so department budget managers have a clear view of their current budget situation. Percent of Time: 50%

• Inventory Control.

  • Receiving and removing inventory from Workday data base as orders are placed and received. Performing monthly random inventory spot checks on a minimum of 5 items in the warehouse, and 5 items in the janitor supplies area. Performing a yearly physical inventory verification on all warehouse/janitor parts and supplies. Percent of Time: 15%          

• Filling/Delivering Orders.

  • Filling supply orders and special orders and distributing to requesters in a timely and accurate fashion, taking all precautions to ensure packages are not damaged in transit. When working with a special order, ensuring that the individual requesting the product is kept apprised of the order status throughout the process. Handling customer and vendor inquiries and complaints. Maintaining all pertinent records for documentation, providing customers and vendors with accurate, reliable, and timely information upon request. Percent of Time: 10%          

• Communication and organization.

  • Prioritizing work to ensure warehouse operations function smoothly and efficiently. Hiring, training and assigning work to student workers, guiding them and monitoring results. Updating department website content when necessary. Maintaining and cleaning receiving and delivery equipment and facilities, including snow/ice removal for warehouse approach. Percent of Time: 5%

• Receiving.

  • Receiving product from all carries, ranging from packages, pallets, and large difficult to handle supplies and equipment. Inspecting all deliveries for accuracy and any noted damage, and taking appropriate resolution steps. Logging all deliveries to ensure the warehouse has a paper trail of all deliveries received in case follow up confirmation with date/times are required. Ensuring that material handling safety procedures are followed, and that forklift and powered pallet-jack training certification are kept current. Percent of Time: 5%

• Moving.

  • Providing moving service and assistance for faculty and st