Department Human Resources Specialist Senior

Job Profile:

HR Services Specialist 3

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$70,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Position Salary Range:

• $60,000-$70,000 annually, DOE

The School of International Letters and Cultures (SILC) at the Tempe campus seeks a highly detail orientated Department HR Specialist Sr. to manage human resources functions for the unit. Under the general direction of the Asst. Director of Operations, the successful candidate will be a reliable self-starter who is able to prioritize and independently manage their workload to meet set deadlines. The candidate will be responsible for the development and implementation of human resources management and operations strategies. The position also includes improving operational effectiveness and efficiency while providing HR leadership and direction to management and staff, not only transactional HR processing.

The functions require keen attention to detail, excellent communication skills, discretion, and judgement. The duties include but are not limited to faculty personnel actions; academic and non-academic staffing coordination; payroll management; immigration matters, human resource compliance; maintaining and retention of unit personnel files and other functions designated by the school.

Essential Duties:

• Performs management-level oversight of HR operations.

• Manages faculty, postdoc, staff. and student worker searches, retirements/resignations, job changes, and terminations in Workday and Interfolio, ensuring onboarding and offboarding is complete.

• Assess unit operational functions and develop procedures, objectives, and strategies to improve efficiency, accuracy, compliance, and service delivery.

• Advise, interpret, and provide direction to management and staff on university rules, HR procedures, payroll matters, benefits concerns, and applicable federal, state, and local laws/regulations.

• Provides support for the unit’s academic personnel processes - promotion/tenure, career-track promotions, probationary reviews, progress towards tenure reviews, academic appointments, administrative appointments, and Notice of Appointments.

• Manages Faculty Associate hires/renewals and Summer faculty Teaching/Other/Research hires/renewals and TA/RA hires/renewals.

• Oversees the unit’s timekeeping operations and coordinates with supervisors to ensure all time entries are accurate and approves all unit time submitted by payroll deadlines. Maintains accurate records of time reporting for audit purposes.

• Coordinates with OHR as the unit contact for Leave of Absence requests.

• Processes payroll cost allocations and accounting adjustments, as needed, working collaboratively with other ASU units when appropriate.

• Manages HR and payroll quality control - resolves payroll discrepancies and works as a liaison between the unit and OHR and/or Payroll.

• Manage contingent worker, faculty affiliate, and adjunct processes.

• Coordinate all faculty visa application and renewal processes, such as but not limited to H1-B, J-1 Visas, and permanent residency.

• Work closely with the Asst. Director of Operations to review payroll expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies. 

• Assists as needed with the unit's faculty annual evaluation process.

• Track and ensure trainings and benefits enrollment are complete.

• Maintain appropriate personnel records based on OHR, state and federal guidelines. 

• Ensure compliance with employment laws and institutional policies.

• Oversees and manages the response to internal and external audit requests, including payroll reconciliation documentation.

• Works closely with college administration and central OHR Benefits office to coordinate faculty and staff benefit issues. 

• Advises and assists managers and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions. Providing alternatives, facilitating decision-making, and helping determine appropriate actions.

• Participates in a variety of departmental, c