Special Projects Manager

The Special Projects Manager is a unique, multi-faceted position that focuses on Client Relations, Project Management, and Studio Management. The Special Projects Manager is responsible for the planning, execution, and delivery of non-construction architectural projects. The position requires a creative and innovative problem-solving mentality, coupled with a superior client focus/service mentality.

 

Your Impact:

• Act as Project Manager for all Studio Special Projects (i.e. non-construction type projects) including Long Range Facility Master Plans, Capacity Studies, Design Guidelines, and Bond Planning.

• Act as Liaison between Client Executive and Clients by building relationships, ensuring project issues are resolved in a timely manner, and keeping all parties informed of project status by coordinating and leading monthly project status report meetings with each client.

• Support Project Architect/Senior Project Manager on large construction projects by managing action items and non-construction related project needs including special project certifications such as LEED, CHPS, CPTED, etc

• Coordinate entire permitting process, including TDLR, Special Use Permits, and Variances, for all Studio Projects.

• Coordinate and lead all Proposal/Bid Openings, Pre-Construction and Project Closeout Meetings for Studio.

• Develop relationship with all clients and promote firm by attending all required client social functions, fundraisers, and conferences (i.e. TASA, A4LE, USGBC).

• Identify, coordinate, and contribute to publications (i.e. project and team member promotion), as well as project award submissions.

• Become a recognized industry professional by joining committees and/or getting elected to local organization leadership positions (i.e. USGBC, A4LE, AIA, AGC, ULI, TCWSE).

• Develop and implement long and short-term strategies for Studio development, management, and growth including recommendations for business process improvement.

• Develop and lead training programs tailored to certain roles Firmwide (i.e. Project Managers, Project Coordinators, and/or Admins) and Studio team members.

• Research and develop presentations with guidance of Client Executive/Partner for major industry conferences; Present at conferences with Client Executive/Partner.

• Manage Master contracts, invoicing and other billing processes with Owners, Consultants, and Accounting Department / Client Executive.

• Serve as a leader to the Studio Team by running weekly meetings in the absence of the Client Executive, keeping team informed of industry events and special opportunities, reviewing RFQs, and maintaining database of all Projects with comprehensive information.

• Directly supervise Studio Project Coordinator(s) and Administrative Assistant.

• Directly report to the Studio Principal(s) / Client Executive(s).

Here's What You'll Need:

• Bachelor’s Degree required. 

• 5+ years of professional experiences required.

• Professional Background in Client Service, Human Resources, Project Management, Business Process Improvement, Accounting, Public Relations, Business Development, Team Management.

• Unique Accreditations such as LEED AP, ALEP, PMP, or MBA preferred.

• Proficient in Smartsheet, Bluebeam, Newforma, Prolog (and/or other project management software), Adobe Creative Suite, Microsoft Office Suite.

• Ability to interact with senior management, external client organizations, and vendors.

• Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines.

• Excellent oral and written communication skills.

• Strong customer service skills.

• Strong organizational skills.