Research Conflict of Interest (COI) Analyst

Job Details

The Conflict of Interest (COI) Analyst supports the administration of the institution's conflict of interest program related to research activities. This role conducts reviews of disclosures, develops and monitors management plans, and supports compliance processes in accordance with institutional policies and regulatory requirements. The Analyst serves as a resource to the research community by providing guidance on applicable policies and procedures and supports committee operations, training efforts, and ongoing program administration and process improvement.

Job Description

Job Duties

• Reviews and analyzes annual and research-specific conflict of interest disclosures to identify, assess, and document potential conflicts in accordance with institutional policy and regulatory requirements.
• Drafts, distributes, and tracks conflict of interest management plans, coordinating with investigators and administrators to support timely completion of required actions.
• Monitors compliance with approved management plans, documents related activities, and escalates complex or non-compliant matters to senior staff or the COI Committee as appropriate.
• Maintains accurate and organized records of disclosure reviews, determinations, management plans, and related correspondence to support program integrity and reporting needs.
• Provides guidance to members of the research community regarding disclosure requirements, policy interpretation, and use of applicable systems and processes.
• Provides administrative and operational support to the COI Committee by coordinating meeting logistics, preparing and distributing agendas and review materials, attending meetings, and drafting meeting minutes that document committee determinations and action items.

Minimum Qualifications

• Bachelor’s Degree Business, science, healthcare, or a related field and
• 1 year research work experience or experience addressing conflicts of interest and applying regulations for an academic medical center,
• Foundational understanding or willingness to learn research administration/compliance and federal regulations related to research COI (e.g., PHS).
• Strong analytical and critical‑thinking skills, with the ability to identify patterns, inconsistencies, and potential areas of risk.
• Ability to interpret policy and apply regulatory frameworks to real‑world scenarios.
• Excellent written communication skills for summarizing findings and drafting correspondence.
• Clear, professional written communication skills, including the ability to summarize committee deliberations and actions.
• Strong customer service orientation and ability to work collaboratively across departments.
• Strong organizational skills with the ability to track multiple tasks, deadlines, and follow‑ups.
• Proficient computer skills including Microsoft Office (Excel, Word, Outlook), and ability to learn disclosure management software (e.g., NAVEX).

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1020 Locust Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research.