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Request for Proposals (RFP): Camp Catering Services

Issued by: Girl Scouts of Hawaii

Issue Date: October 17, 2025

Proposal Due Date: Will review proposals as they are received

Overview

Girl Scouts of Hawaii is seeking proposals from qualified catering companies or cooks to provide up to three (3) meals per day—breakfast, lunch, and dinner—at our campsite on the north shore of Oahu.

Proposals will be reviewed and successful applicants will be considered for camp catering service opportunities as they become available, and referred to non-girl scout campground renters upon request.

Meals must be kid-friendly and include accommodations for dietary restrictions (e.g., vegetarian, gluten-free, nut-free). The selected caterer will be responsible for preparation and delivery.

Scope of Services

·       Prepare and deliver (or serve on-site) meals: breakfast, lunch, dinner, and/or packed lunches for field days

·       Ensure compliance with all local food safety and sanitation standards

·       Accommodate dietary restrictions and allergies (e.g., vegetarian, gluten-free, nut-free)

·       Coordinate menu planning with camp leadership prior to the start of camp

NOTES:

·       A full commercial kitchen is available for use at Camp Paumalu.

·       If catering from off-site, transportation vehicle must be below 40,000 pounds (10,000 pounds per axle) with contents of vehicle included.

CURRENT REQUEST:

We currently have an immediate request from a renter for a caterer to provide a total of 17 meals for approximately 90 youth and staff attending a residential summer camp; and an additional 2 meals for 30 people. The camp will operate from June 6-13, 2026.

Proposal Requirements

All proposals should include the following:

·       Company name, address, and contact information

·       Sample catering menu(s) with pricing breakdown per meal/person

·       Health and safety certifications/licenses

·       References

Proposal Submission

Please submit proposals to:

Contact Name: Amber Richardson
Title: Director of Camp Advancement
Email: camp@gshawaii.org

Questions

All questions regarding this RFP can be submitted to camp@gshawaii.org.

Thank you for your interest!