Senior Administrative Business Partner

The Position

Strategy and Business Operations is accountable for amplifying the impact of Public Affairs & Access through strategic operations and administrative partnership focused on delivering business priorities and outcomes.

The Opportunity:

As a Senior Administrative Business Partner, you'll be managing all administrative and business support needs within PAA.  Areas of focus include (but are not limited to), calendar management, planning and execution of meetings and team experience events, managing and updating communication channels e.g. gSite, distribution lists, etc, and business operations.

Key Responsibilities: 

• Manage shared team drives and complex scheduling requests, potentially across multiple time zones

• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required

• Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)

• Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs

• Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.

• Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)

• Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc

• Attend all internal meetings & assist in note-taking and/or action item follow up

• Draft email communications on behalf of manager, team, department, leader, etc

• Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)

• Coordinate collecting and implementing feedback for communications when applicable

• Coordinate certain logistics of moves (space management), closely collaborate with administrative space planning lead

• Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process) 

• Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)

• Manage and plan team-building events & workshops

• Keep up-to-date on available trainings and organize for the team and/or other admins in the department.

• Process and manage vendor/speaker engagements, contracts, and payments, etc.

• Define the centralized office supplies process

• Autonomously maintain department org charts

Operating Principles: 

• Put patients first:  I always act as if patients I know are in the room and do what's best for them.

• Follow the science:  I seek answers through experiments, data and debate, and act on facts.

• Act as one team:  I care, collaborate and commit without boundaries, and trust others to do their part.

• Embrace differences:  I seek diverse perspectives, invite opposing views, and challenge myself and others.

• Accelerate learning:  I push to learn new things even if difficult, and openly share my successes and failures.

• Simplify radically:  I eliminate complexity, reuse with pride, and accomplish more with less.

• Make impact now:  I take accountability to do what's right, deliver value fast, and don't wait for certainty.

• Think long term:  I choose actions today that benefit future generations.

Who you are:

• An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)

• Experience working with senior leaders/management

• Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members 

• Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works wi