Legal Administrative Support

The Group You’ll Be A Part Of

The Legal Group protects us against risks and provides the framework for our ethical and compliant global business practices, enabling Lam to effectively navigate the landscape of the semiconductor industry. Their global government affairs team is responsible for advocating on behalf of Lam with public policymakers.

The Impact You’ll Make

The Legal Administrator supports Lam’s Legal Department personnel, including attorneys, paralegals and other professionals. This includes but is not limited to performing administrative and clerical duties, such as developing and maintaining filing systems and preparing reports and other materials, as well as coordinating special projects and department activities. Work is of a critical or confidential nature and requires broad working knowledge of department and company practices and policies.

What You’ll Do

• Primary support responsibilities for members of designated teams, who may be local or working in other offices.  In addition, site-specific assistance for people located at the Fremont site whose primary support works at another site.
• New personnel onboarding including arrangement of telecom, network, and facility setups (US only).
• On- and off-boarding of contractors, including arrangement of equipment delivery and setups.
• SharePoint site management and/or support in managing SharePoint folders (e.g., delegations). Editing, formatting, proofreading, distributing and posting documents and other communications. Document and report copying, scanning, and uploading.
• Coordinating intake of legal documents.
• Assisting with production of documents (e.g. in response to subpoenas and litigation).
• Assisting with maintenance of other file and information management systems, both physical and online (e.g. contract management and entity management platforms).
• Cross-functional team participation as requested. Take team meeting minutes as requested for action-items and decisions-made tracking.
• Purchase office supplies for onsite and remote professionals as needed.
• Order/track new/refresh equipment (laptops, mobile phones).
• Travel arrangements and coordination across regions, including assistance with immigration/customs documentation.
• Executive expense report preparation and submittal.
• Executive calendar management as requested, to include noting and resolving conflicts.
• State bar membership dues, pay annually (US only).
• Use Lam’s electronic policies and procedures management system to manage Legal’s policies and procedures.
• Coordinating Legal training sessions.
• Visitor sign in/greeting.
• On-site assistance as needed for visitors from other offices.
• Itinerary coordination with other sites as needed for traveling team members.
• Department mailbox management in coordination with other legal department offices’ admins. Management of small package shipments.
• Occasionally lift/carry files and boxes to and from file storage cabinets and onsite locations.

Who We’re Looking For

• AA/AS in Business Administration or equivalent
• 5 years applicable experience, preferably in a legal environment
• Proficient in Microsoft Office 365 (Outlook, Word, PowerPoint, Excel, SharePoint, Teams)
• Knowledge of ERP system, with preference for SAP
• Strong organizational and prioritization skills
• Strong written and oral English language communication skills
• Team orientation, sense of humor, positive demeanor
• Willingness and ability to work regularly at Fremont office location (this is not a work-from-home position)

Preferred Qualifications

• Excellent attention to detail, and follow through
• Professional demeanor to interact with all levels within the organization and with external providers, customers, or government officials
• Able to work under pressure and juggle multiple tasks from multiple supported individuals within tight deadlines
• Willingness and ability to work early in morning or into the evening on occasion, when business urgency arises and/or communications with other time zones require it (Lam is a global company)