Staff Accountant

Note to Candidates:

We take care to craft our job descriptions to reflect the skills and performance expectations required for success. Our aim is to ensure clarity and alignment in what the role entails. We welcome your feedback and look forward to sharing more about the position and our process.

This is a hybrid role (three days per week at our HQ in Chicago, IL) and will report directly to the Accounting Manager.

Who We Are

Crafty elevates workplace food and beverage programs with enhanced services managed in one innovative, centralized platform. Founded in 2015, our mission is to help companies craft better workplaces. From DraftKings to Robinhood to Zillow, we work with the world’s biggest brands to foster a culture of employee connectivity and productivity. Headquartered in Chicago, with offices in New York and the Bay Area, Crafty manages food and beverage programs across 300+ offices, serving more than 300,000 employees per month.

Our commitment to crafting better workplaces starts from within. We are a team of passionate, resourceful, and hard-working trailblazers who love what we do. Our expertise spans technology, food and beverage operations, client success, fulfillment, and more. At Crafty, our people are our greatest asset, because it's our people who foster a culture that makes our company a place worth being part of. And of course, the snacks are the cherry on top!

The Role

Crafty is seeking a Staff Accountant to report to the Accounting Manager. This role will primarily focus on month-end close but will also involve other accounting areas and cross-training. Key responsibilities include:

• Month-End Close: Record journal entries, prepare reconciliations, and assist in building close processes, including systems implementation and internal reporting with the data team.
• Accounts Receivable: Assist the Senior Accounts Receivable Specialist with reviewing overdue balances, following up with clients biweekly, and uploading invoices into client portals.
• Cash Flow Support: Support cash flow initiatives by assisting in the tracking of AR collections, payment timing, and vendor payment scheduling to help improve working capital efficiency.
• Client Contract System Setup: Provide support in the process of setting up client accounts in our Crafty internal system, including contracts, payment profiles, recurring orders, and updating systems like Tableau, NetSuite, and HubSpot.
• Accounts Payable: Accurately input and process invoices into our expense management system (Ramp).
• Client Billing Collaboration: Collaborate with the Client Success and Data teams to support client billing accuracy and timeliness, helping to investigate discrepancies and suggest process improvements.  
• Sales Tax: Perform monthly reconciliations between Crafty’s internal system and our tax automation platform (Avalara).
• Management Analysis: Work closely within the accounting department to complete in-depth analysis for company fluctuations on a month-over-month basis for Crafty’s income statement and balance sheet. Support regional financial analysis by helping track revenue and expenses by fulfillment market, contributing to the analysis of market-level profitability and performance. 
• Other: Assist with external audit requests, streamline accounting processes, ensure compliance with GAAP, tax regulations, and internal controls, and collaborate with cross-functional teams. Contribute to the development of standard operating procedures (SOPs) for recurring accounting tasks to support process consistency and future scalability.

This role offers opportunities for cross-training in other accounting areas to enhance team efficiency.

Required Attributes

Financial Accuracy & Reconciliation: You demonstrate strong attention to detail in managing financial records, ensuring accuracy in transactions, reconciliations, and reporting.

Problem-Solving & Analytical Thinking: You proactively identify potential issues and address them promptly, maintaining a positive outlook in challenging situations.

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