Engineering/Computer Science Administrative Assistant

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,565.00 per month to $4,346.00 per month (Step 1 - Step 11).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Administrative Support Assistant II 

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Please Note: Review of applications will begin on November 6, 2025.

Provides general office support and oversees the common daily operations of the Computer Science and Engineering Hub.  Coordinates reception, offering accurate guidance and direction to all visitors, callers and correspondents. Maintains the calendars, schedules appointments, and serves as general assistant to the Chairs. Supports the Analyst and Office Manager with departmental purchasing, payroll, and coordination for large events. Aids Student Service Professionals with enrollment management forms and filing. Orders textbooks and desk copies. Provides course management assistance through collection and dissemination of course syllabi, student evaluations of faculty, full course descriptions, and assessment materials. Assists Chairs, staff, and regular faculty with department projects and events.

Responsibilities

General Administrative Support

• Performs general front-end operations for the Computer Science and Engineering Hub.
• Answers all incoming phone lines, handling calls independently whenever possible.
• Manages general correspondence and mail distribution and maintains faculty mailboxes.
• Responds to daily emails sent to the general websites of the Department of Computer Science and the School of Engineering.
• Manages the calendars and schedules appointments for Chairs.
• Update and maintain faculty office hours information each semester and posts schedules of classes and faculty office hours.
• Train and conduct orientation of student office staff.
• Assist student service professionals with creating student folders and adding and dropping students from courses.
• Assist students with enrollment management forms.
• Process student requests for Bay Card access credentials.
• Assist Chairs, faculty, and staff with special department projects and events.

Faculty Support 

• Order textbooks and desk copies for faculty.
• Order keys for faculty.
• Handle some aspects of new faculty orientation for lecturers such as providing sample syllabi and facilitating onboarding with Human Resources.
• Helps with coordination of teaching assistants.
• Provide administrative faculty support for special faculty requests and purchases.
• Order business cards.
• Assist faculty with best methods of reproducing course materials.

Curricular Assistance 

• Maintain data warehouses for student evaluations for the Departments of Computer Science and the School of Engineering.
• Distribute student evaluations of faculty to the appropriate review