Administrative Assistant III

Ecolab is seeking an exceptional Administrative Assistant III who thrives in a fast-paced environment, loves problem-solving, and enjoys being the glue that holds everything together. As an Administrative Assistant III to our VP of Sales – QSR Field, you will be at the heart of operations, ensuring seamless schedules, smooth travel plans, and well-organized meetings while being a key liaison with stakeholders across the US. You will anticipate changes and adapt plans accordingly to ensure everything runs smoothly.

This hybrid role will be reporting to our Ecolab office in Greensboro, NC.

What’s in it For You:

• Development opportunities through increased visibility into other key areas of the organization supported by our commitment to promoting from within. 
• Supportive, team-oriented atmosphere that respects your abilities and encourages analytical and critical thinking. 
• Opportunities to be at the forefront of strategic and sustainable change and making long-lasting contributions within Ecolab’s Institutional division. 

What You Will Do:

Administrative Support

• Manage the executive’s calendar, schedule meetings, and plan travel.
• Handle correspondence, emails, and communications on behalf of the executive.
• Prepare and organize meeting materials, take notes, and follow up on action items.
• Prepare executive-level materials, presentations, and reports to support key discussions and decision-making.
• Draft and disseminate high-level communications on behalf of the VP to regional and national field teams, ensuring alignment, clarity, and timely delivery across all levels
• Organize and support leadership meetings, team events, and offsite engagements, ensuring all logistics are handled with precision.
• Interdepartmental Coordination:
• Act as a trusted liaison between executives, cross-functional teams, and other executive assistants to foster collaboration and alignment.
• Filter and prioritize information shared with the executive to ensure they remain informed and focused on key issues.
• Maintain sensitive records and handle confidential information with discretion and professionalism.

Strategic Planning

• Proactively identify and resolve workflow challenges, driving process improvements that enhance efficiency and support sales outcomes.
• Assist in planning and executing sales initiatives, including product launches and promotional campaigns, to support nationwide growth objectives.
• Project Management:
• Lead and coordinate special projects and initiatives from inception to completion.
• Ensure timely completion of creative projects and strategic business initiatives.
• Identify and address core issues within business processes and make actionable recommendations.

Minimum Qualifications:

• Completed High School Diploma or GED 
• 3 years of office or administrative support experience
• 2 years of project management experience
• Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook 
• No immigration sponsorship available for this role   

Preferred Qualifications:

• Salesforce experience 
• Demonstrated initiative and ability to work independently 
• Excellent interpersonal and relationship building skills  
• Microsoft Teams, SharePoint, OneNote, and Forms experience
• Excellent time management skills with ability to multi-task and prioritize to meet deadlines 
• Excellent attention to detail  
• Excellent verbal and written communication skills  

Annual or Hourly Compensation Range

The pay range for this position is $53,400.00 - $80,200.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for c