Fair Assistant, The Armory Show

Who We Are:

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and seven international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles, Frieze Seoul, The Armory Show and EXPO Chicago. Legacy art fair brands The Armory Show and EXPO Chicago were acquired by Frieze in September 2023. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London.

The Armory Show, taking place September 5-7, 2024 with a VIP Preview September 4 at the Javits Center in New York City, is seeking an enthusiastic and self-motivated candidate, to work with us full-time leading up to and during the fair. The position will end at the end of September. This role offers a diverse set of responsibilities, and valuable insights into the inner workings of one of the world’s largest and most prominent international art fairs.

Duties include but are not limited to:

• Managing The Armory Show Fair Director’s diary through pro-active time management and prioritization

• Arranging meetings internally and externally

• Agenda setting, minute taking, action tracking and chasing

• Filing and keeping track of the Fair Director’s expenses and support on filing fair related invoices

• Checking progress of key fair projects, keeping track of timelines and deadlines

• Keeping track of fair related clash charts

• Collecting data and feeding back on key steps

• Responding to project related queries

• Monitor general email inbox

• Support tasks across all fair teams

Onsite Support:

• Support the team with set-up and close-down logistics and tasks

• Work closely with the Fair Director to ensure they are on track with their diary for the week of the fair

• Support the Onsite Operations Manager with Show Office tasks and temporary staff operations

• Facilitating onsite orders and supplies for The Armory Show team

• Ensure the office is set-up for internal staff to work from and support with additional staff operation needs

Requirements:

The Fair Assistant will work closely with the Fair Director of The Armory and our Onsite Operations Manager. Required skills include:

- Excellent verbal and written communication skills

- Strong attention to detail and organization skills

- Previous experience in an administration or EA role would be beneficial

- Ability to finish tasks from start to finish

- Self-motivated and able to take initiative

- Establishes good relationships at all levels

- Adapts well to changing circumstances

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:

$20.25 hourly

Hiring Range Maximum:

$27.00 hourly