Administrative Assistant, Graduate Studies- SON

Job Description:

DIVISION: Academic

DEPARTMENT: Egan School of Nursing

BASIC FUNCTION:  Provides administrative support to the Associate Dean and Assistant Dean for Graduate Studies, and graduate program faculty.  Organizes and communicates information to graduate students for all aspects of admission, registration, schedules and classes.  Creates and maintains databases to track graduate students.  Performs office-related operational functions, and assists in special projects related to the Graduate Program.

UNUSUAL WORK CONDITIONS:

KNOWLEDGE AND SKILL NEEDED: 

EDUCATION:  High School Diploma with some college or equivalent related experience.

EXPERIENCE:  5+ years related office experience.  Excellent communication, organizational and interpersonal skills.  Computer expertise in various software programs.

REPORTS TO: Associate Dean of Graduate Studies

ESSENTIAL FUNCTIONS:

Provides administrative assistance to Associate Dean for Graduate Studies, Assistant Dean for Graduate Studies Graduate Program Directors, Graduate Program faculty and students.   

      -     Serves the principal resources for inquiries regarding the Graduate Program tracks

-     Serves as liaison to the Office of Graduate Admission, Registrar’s Office, Bursar’s Office, and Financial Aid

      -     Assists with and participates in Graduate Program orientations and graduation activities.

      -     Coordinates the operational aspects of the Graduate Nursing Program admission

process under the direction of the Associate Dean of Graduate Studies and Graduate Program Directors as applications packets are forwarded processed from the Office of Graduate Admission; tracking applications through the process to facilitate timely admission decision

      -     Enters applicant and maintenance information into the Slate and Banner system

      -     Assists adjunct faculty with course-related needs (media/library requests, room requests, catering needs)

      -     Processes correspondence for the Graduate Program

      -     Maintains graduate student files; compiling data on graduate students for School of

            Nursing and for requested academic surveys (enrollment status, credits completed, GPA,

            etc.), and tracking students’ progress through the program

      -     Creates/maintains email distribution lists for current graduate nursing students

      -     Assists with the preparation of materials for accreditation of the Graduate Program.

      -     Records monthly minutes at Graduate Curriculum Committee

• Assists with the preparation of Graduate Assistantships from applications, letter assignments to students, and forms to HR and the Bursar’s office

• Collects and maintains archives of graduate course syllabi

• Maintains master copies of graduate program curriculum tracking sheets

• Runs degree evaluations and maintains the updating of grades on curriculum track sheets in all graduate student files

• Works with Program Directors and Graduate Admissions on program sheet

• Updates both the website and catalog for graduate programs edits/changes/additions

• Runs incomplete reports for incomplete grades each semester and assist with academic probation letters

• Monitors all new incoming graduate students to be sure they are compliant with getting a background Check, Drug Screen and pass the Academic Integrity Video training Orders anesthesia students equipment and graduate award plaques     

• Tracks the progress of all graduate nursing students, by program track concentration in Banner and Access Excel databases

• Coordinates graduate and capstone preceptor benefits program

Provides administrative support for required graduation materials   

•   Prepares and processes all forms, letters, requests for transcripts, etc., for American Nurses Credentialing Center (ANCC) and the State of Connecticut for Advanced Practice Registered Nurse (APRN) certification and maintaining Pharmacology/Psychopharmacology course    attendance records required for APRNs

• Coordinates list of graduate applicants for Registrar including honor society designation

• Distributes evaluatio