Facilities Supervisor - Part-Time

Job Type Part-time Description

Job Summary

We are seeking a skilled and proactive part-time Facilities Coordinator to oversee and manage the daily operations of two on-site maintenance crews across our facilities. The ideal candidate will be responsible for managing a ticket system for maintenance requests, coordinating repairs, procuring and vetting vendors, and ensuring that our facilities remain safe, functional, and well-maintained. This role also requires hands-on involvement in certain repairs and maintenance tasks. Being reliable and self-motivated with a keen eye for detail is essential in this job, as the ideal candidate will have significant work experience and solid technical knowledge. Must be available to work after hours (4:30pm-7:30am) and weekends. 

Requirements

ESSENTIAL FUNCTIONS

Team Management:

• Supervise and coordinate the activities of two on-site maintenance crews.
• Assign tasks and monitor progress to ensure timely and efficient completion of maintenance and repair projects.
• Provide guidance and support to the crews as needed.

Repairs and Maintenance:

• Coordinate and prioritize facility repair and maintenance requests.
• Perform hands-on repairs and maintenance tasks as needed to address urgent or specialized issues.
• Ensure that all work is completed to safety and quality standards.
• Coordinate the repair of minor fixes, such as repairing broken locks, damage to walls, etc.
• Maintain roofs, AC units, and other preventive measures to keep facilities operational.
• Coordinate the install of necessary appliances and equipment as needed.
• Coordinate the maintenance of the grounds, including garden and yard upkeep, trimming, edging, mowing lawn, collecting trash, graffiti removal etc.
• Complete regular maintenance tasks, such as replacing light bulbs, filters etc.
• Inspect and troubleshoot various equipment and systems.
• Test the functionality of the facility’s safety systems.
• Collaborate with a team of workers and other professionals during renovations and facility expansions.

Vendor Management:

• Identify, vet, and procure qualified vendors for specialized repairs, maintenance, or facility improvement projects.
• Under the supervision of the Director of operations - obtain and review quotes, negotiate contracts, and oversee vendor performance. Contracts will be signed by Director of Operations.
• Maintain positive relationships with vendors and ensure compliance with company policies and standards.

Compliance and Safety:

• Ensure that all facilities comply with safety regulations and building codes.
• Conduct regular inspections to identify potential issues and address them proactively.
• Maintain up-to-date records of repairs, maintenance, and inspections.

Communication and Reporting:

• Serve as the primary point of contact for facility-related concerns.
• Communicate effectively with management, staff, and external vendors regarding facility updates and issues.
• Provide regular reports on maintenance activities, expenses, and vendor performance.
• Other duties as assigned by Supervisor.

QUALIFICATIONS/ POSITION REQUIREMENTS  

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.

 EXPERIENCE / KNOWLEDGE:  

To perform effectively in this position, the incumbent must have:  

• Minimum 1-3 years experience in similar role.   
• Collaboration skills and teamwork are critical, with flexibility and a positive disposition.   
• Demonstrates high attention to detail.  
• Solution oriented with ability to respond quickly and efficiently to any day to day issues that arise.  
• Demonstrates knowledge of basic project management practices.  
• Commitment to providing exceptional Customer Service.  
• Demonstrated ability to prioritize and multi task on various projects.  
• Experience with, knowledge of, multi-ethnic and underserved communities.  
• Good oral/written communication, interpersonal.  
• A demonstrated ability to maintain confidentiality.  
• Proficiency in mathematics and analytical comprehension.  
• Proficiency in Google Suite.

EDUCATION:  

High School diploma. Some college or equivalent coursework in facilities, business, operations, or project management (Bachelor’s Preferred)  

Physical Demands

In the course of performing this work, the incumb