Executive Assistant to the VP of Political Affairs

Description

Susan B. Anthony Pro-Life America (SBA) is the largest pro-life political organization in the country with a nationwide network of more than 1 million Americans. We combine politics with policy, investing heavily in voter education to ensure that pro-life Americans know where their lawmakers stand on protecting the unborn, and in issue advocacy, advancing pro-life laws through direct lobbying and grassroots campaigns.

This individual will be responsible for advancing the administrative needs of the Vice President of Political Affairs and broader administrative needs of the Government Affairs (GA) team.

This is a full-time position located in the National Office (Arlington, VA). The Executive Assistant to the Vice President will report to the Vice President of Political Affairs.

Essential Functions:  

• Assisting the Vice President of Political Affairs with administrative needs that include but are not limited to: 
• Scheduling internal and external meetings 
• Tracking short-term and long-term action items, goals, and deadlines 
• Drafting, proofing, and editing documents 
• Tracking/returning emails and phone calls 
• Tracking lobbying activity in Quorum 
• Drafting and sending communications in HubSpot 
• Managing expense reports 
• Coordinating travel 
• Assisting the broader Government Affairs (GA) team with administrative and programmatic needs that include but are not limited to: 
• Managing team technology tools (such as HubSpot, Microsoft Teams, Zoom, etc) 
• Scheduling internal and external meetings that require coordination, including Capitol Hill meetings and Executive Branch meetings 
• Proofing/editing documents 
• Managing GA master calendars 
• Assisting with event coordination  
• Taking notes at meetings and briefings when staff are unable to attend 
• Putting together folders/material needed for meetings 
• Collecting/organizing resumes 
• Serving as the primary point of contact for office supplies, orders, shipping needs (e.g. business cards, phone upgrades, computer repair/replace, shipping materials to conferences and/or remote staff) 

Requirements

Bachelor’s degree.

Preferred Experience 

Previous experience in policy and/or politics is a plus. 

Competencies  

• Ability to prioritize and manage multiple tasks 
• Highly organized and attentive to deadlines 
• Strong communication skills 
• Strong adherence to procedures and policies 
• Familiarity with different technology platforms and how to troubleshoot issues  
• Must be pro-life 

Supervisory Responsibility  

This position supervises the Government Affairs intern, when applicable.

Work Environment  

This position is headquartered in our Arlington, VA office.  This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.

Physical Demands  

Must be able to perform essential duties satisfactorily with reasonable accommodations.

Work is generally done sitting, talking, hearing, and typing.

May be required to lift objects up to 20 lbs.

Position Type/Expected Hours?  

This position is a full-time position. Hours are typically 8:30 AM – 5:30 PM ET, Monday-Friday. Some weekend and evening work may be required.

Travel  

This position may occasionally require travel outside of the DC area.

Benefits 

SBA Pro-Life America offers a comprehensive benefit portfolio including health, dental, and vision insurance, 401K plan with employer match, life insurance policy, short-term and long-term disability coverage, free onsite parking, paid holidays, and paid time off.

Corporate Culture 

The person who fills this position should model our core values of being sacrificial, ambitious, scrappy, and excellent team-player. Our employees are experts in their fields, hard workers, and are incredibly dedicated to ending abortion. They are team oriented with a sacrificial mindset to help one another in our shared mission. We leverage every available opportunity to make advances for the unborn and their mothers.

Other Duties  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement