Customer Service Lead

Client Service Representative Supervisor 

Sharon Vet Clinic  

Who Are We Looking For?  

Are you a passionate veterinary receptionist ready to grow your leadership skills and help develop a strong, motivated reception team? Do you enjoy teaching and mentoring others? Do you love partnering with clients to help them reach their pets’ medical goals?  

Are you looking to build long-term relationships with clients and patients while bringing positivity and accountability into your workplace?  

If you answered YES, we would love to meet you!  

About the Role  

Client Service Representative Supervisor is an exciting opportunity to join our dynamic general practice team. This leadership role blends exceptional client service with team supervision and operational support.  

As both a Client Service Representative and Supervisor, you will serve as the first and last point of contact for our clients while guiding and supporting the reception team to ensure outstanding client and patient experiences.  

Key Responsibilities  

Client Service & Communication  

• Answer phone calls and emails promptly with professional, friendly service  

• Schedule appointments based on patient needs and veterinarian availability  

• Send appointment reminders, confirmations, and follow-ups using our electronic systems  

• Re-engage inactive clients through outbound calls  

• Greet clients warmly and ensure a positive visit experience  

• Demonstrate empathy and professionalism, especially with emotional or concerned clients  

• Provide accurate post-visit instructions and promote preventive care services  

Patient Records & Technology  

• Maintain accurate electronic medical records  

• Process billing transactions (credit cards, digital payments, financing options, insurance claims)  

• Maintain organized communication and scheduling systems  

Leadership & Supervision  

• Ensure practice scheduling supports both client access and medical efficiency  

• Recruit, onboard, and train new reception team members  

• Provide mentorship, coaching, and performance feedback  

• Address performance concerns with professionalism and accountability  

• Audit end-of-day procedures and ensure operational accuracy  

• Update and maintain training materials  

• Foster a culture of accountability, teamwork, and exceptional customer service  

What Skills & Experience Should You Have?  

• High school diploma (required)  

• Degree in veterinary or related field (preferred)  

• Minimum 3 years of customer service experience (required)  

• At least 1 year of veterinary experience (required)  

• 1–2 years of leadership or supervisory experience (preferred)  

• Strong verbal and written communication skills  

• Knowledge of animal handling, patient care principles, and common veterinary medications  

• Strong organizational and operational skills  

• Demonstrated patience, empathy, and professionalism  

• Comfort with scheduling software and electronic medical records  

Ideal candidates are motivated, energetic, compassionate, and committed to both patient care and team development.  

Why Work with Sharon Vet Clinic?  

We are committed to elevating the culture within our practice while delivering the highest standard of veterinary medicine. Our goal is to ensure that every client and patient experiences warmth, empathy, and excellence at every visit.  <